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  1. An institution, body, office or agency established by or based on the Treaty on European Union and the Treaties establishing the European Communities.

    All education and training facilities for people of different age groups.

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    A microenterprise, a small or medium-sized enterprise (business) as defined in EU Recommendation 2003/361. To qualify as an SME for EU funding, an enterprise must meet certain conditions, including (a) fewer than 250 employees and (b) an annual turnover not exceeding EUR 50 million and/or an annual balance sheet total not exceeding EUR 43 million. These ceilings apply only to the figures for individual companies.

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  1. Administration & Governance, Institutional Capacity & Cooperation 

    This topic focuses on strengthening governance, fostering institutional capacity, and enhancing cross-border cooperation. It includes promoting multilevel, transnational, and cross-border governance by designing and testing effective structures and mechanisms, as well as encouraging collaboration between public institutions on various themes. 

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    This topic focuses on the sustainable management, protection, and valorisation of natural resources and areas, such as habitats, geo parks, and protected zones. It also includes preserving and enhancing cultural and natural heritage, landscapes, and protecting marine environments. 

    Circular economy initiatives play a key role, with actions aimed at innovative waste management, ecological treatment techniques, and advanced recycling systems. Projects may focus on improving recycling technologies, organic waste recovery, and establishing repair and re-use networks. Additionally, pollution prevention and control efforts address ecological economy practices, marine litter reduction, and sustainable resource use. 

    This topic covers labour market development and employment, focusing on creating job opportunities, optimizing existing jobs, and addressing academic (un)employment and job mobility. It also includes attracting a skilled workforce and improving working conditions for various groups. 

    Strengthening small and medium-sized enterprises (SMEs) and boosting entrepreneurship are key priorities. This includes enhancing SME capacities, supporting social entrepreneurship, and promoting innovative business models. Activities may focus on creating advisory systems for start-ups, spin-offs, and incubators, fostering business networks, and improving the competitiveness of SMEs through knowledge and technology transfer, digital transformation, and sustainable business practices. 

    This topic focuses on fostering community integration and strengthening a common identity by promoting social cohesion, positive relations, and the development of shared spaces and services. It supports initiatives that enhance intercultural understanding and cooperation between different societal groups. 

    Demographic change and migration address key societal challenges, such as an aging population, active aging, and silver economy strategies. It also includes adapting public services and infrastructure to demographic shifts, tackling social and spatial segregation, and addressing brain drain. Migration-related actions cover policy development, strategic planning, and the integration of migrants to create inclusive and resilient communities. 

    All projects where ICT has a significant role, including tailor-made ICT solutions in different fields, as well as digital innovation hubs, open data, Internet of Things; ICT access and connecting (remote) areas with digital infrastructure and services; services and applications for citizens (e-health, e-government, e-learning, e-inclusion, etc.); services and applications for companies (e-commerce, networking, digital transformation, etc.).

    This is about the mitigation and management of risks and disasters, and the anticipation and response capacity towards the actors regarding specific risks and management of natural disasters, for example, prevention of flood and drought hazards, forest fire, strong weather conditions, etc.. It is also about risk assessment and safety.

    This topic focuses on enhancing education, training, and opportunities for children, youth, and adults. It covers the expansion of educational access, reduction of barriers to education, and improvement of higher education and lifelong learning. It also includes vocational education, common learning programs, and initiatives supporting labour mobility and educational networks. Additionally, it addresses the promotion of media literacy, digital learning tools, and the development of innovative educational approaches to strengthen knowledge, skills, and societal participation. 

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    This topic covers actions aimed at improving energy efficiency and promoting the use of renewable energy sources. It includes energy management, energy-saving methods, and evaluating energy efficiency measures. Projects may focus on the energy rehabilitation and efficiency of buildings and public infrastructure, as well as promoting energy efficiency through cooperation among experienced firms, institutions, and local administrations. 

    In the field of renewable energy, this encompasses the development and expansion of wind, solar, biomass, hydroelectric, geothermal, and other sustainable energy sources. Activities include increasing renewable energy production, enhancing research capacities, and developing innovative technologies for energy storage and management. Projects may also address sustainable regional bioenergy policies, financial instruments for renewable energy investments, and the establishment of cooperative frameworks for advancing renewable energy initiatives. 

    This topic focuses on promoting equal rights and strengthening social inclusion, particularly for marginalized and vulnerable groups. It covers activities enhancing the capacity and participation of children, young people, women, elderly people, and socially excluded groups. Activities can address the creation of inclusive infrastructure, improving access and opportunities for people with disabilities, and fostering social cohesion through innovative care services. It also includes initiatives supporting victims of gender-based violence, promoting human rights, and developing policies and tools for social integration and equal participation in society. 

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    This area focuses on strengthening justice, safety, and security through cross-border cooperation and institutional capacity-building. It includes initiatives aimed at improving the efficiency and effectiveness of police, fire, and rescue services, enhancing civil protection systems, and rapid response capabilities for emergencies like chemical, biological, radiological, and nuclear incidents. Activities also target the prevention and combatting of organized crime, drug-related crimes, and human trafficking, as well as ensuring secure and efficient border management. Furthermore, it covers initiatives promoting the protection of citizens, community safety, and the development of innovative security services and technologies. 

    This area focuses on the development and improvement of transport and mobility systems, covering all modes of transport, including urban mobility and public transportation. Actions aiming at improving transport connections through traffic and transport planning, rehabilitation and modernisation of infrastructure, better connectivity, and enhanced accessibility. Projects promoting multimodal transport and logistics, optimising intermodal transport chains, offering sustainable and efficient logistics solutions, and developing multimodal mobility strategies. Also, initiatives establishing cooperation among logistic centres and providing access to clean, efficient, and multimodal transport corridors and hubs. 

    Activities focusing on the sustainable development and strategic planning of urban, regional, and rural areas. This includes urban development such as city planning, urban renewal, and strengthening urban-rural links through climate adaptation, sustainable mobility, water efficiency, participatory processes, smart cities, and the regeneration of public urban spaces. Regional planning and development cover the implementation of regional policies and programmes, sustainable land use management plans, integrated regional action plans, spatial planning, and the efficient management of marine protected areas. Rural and peripheral development addresses the challenges of remote and sparsely populated areas by fostering rural community development, enhancing rural economies, improving access to remote regions, and promoting tailored policies for rural sustainability and growth. 

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Call key data

Apply AI: GenAI for the public administrations

Funding Program

Digital Europe

Call number

DIGITAL-2026-AI-09-GENAI-PA

deadlines

Opening
04.11.2025

Deadline
03.03.2026 17:00

Funding rate

100%

Call budget

€ 1,800,000.00

Estimated EU contribution per project

€ 1,800,000.00

Link to the call

Link to the submission

Call content

short description

Broadly speaking, the objective of this action is to coordinate and support the pilot projects delivering Generative Artificial Intelligence (GenAI) solutions fully integrated into the operational workflows and IT systems of participating public administrations.

Call objectives

First, this action should prioritise to enhance the scalability and replication of successful GenAI pilot solutions. This includes the projects' capabilities to be duplicated by other public administrations and to adjust efficiently to a growing number of users, public administrations, or application areas.

Second, it will identify common needs from public administrations for GenAI solutions “Made in Europe”, facilitating the pooling of demand at EU level for European start-ups.

As a result of these efforts, the action will deepen collaboration among public administrations across Member States, laying the foundation of a sustainable GenAI community. Through the dissemination of knowledge, tools, and mutual learning experiences, this community will help accelerate adoption and reinforce trust in European GenAI solutions.

The selected consortium will be responsible for enhancing the scalability and replication of successful European GenAI pilot solutions, through activities that foster knowledge sharing, community building, and capacity development. Such activities could consist, for example, in implementing software documentation best practices, facilitating peer-to-peer knowledge sharing and experience exchange, deploying targeted training and support programs, and establishing a community of practice. A helpdesk can be set up to support pilot projects and other interested public administrations on technical, organisational and legal – such as procurement – matters.

For instance, to support replication and scalability, the CSA may develop practical tools such as starter kits to guide new adopters with implementation steps and preconditions (data, infrastructure, skills, etc.), end/or host and maintain a publicly accessible repository of replicability assessments (across languages, admin levels, IT environment) of adopted solutions. These tools can be made available, if possible, on the AI-on-Demand platform as the central repository for the European AI ecosystem.

These activities will ensure that the implementation strategies of successful pilot projects can be readily replicated and scaled, enabling seamless adoption across different public administrations and Member States, EEA-EFTA countries and countries associated to the Digital Europe Programme.

Importantly, the CSA will seek to identify common needs with the overarching goal of pooling demand from public administrations for GenAI solutions “Made in Europe”. Towards that end, the CSA will define benchmarks and minimum requirements at the technical level. It will work closely with and contribute to the innovation procurement hubs initiative, in particular to public procurement of innovation (PPI) and pre-commercial public procurement work strands. Furthermore, the CSA will raise awareness among European start-ups for its demand-pooling exercise through outreach activities targeted to start-up communities in Europe, conducting where relevant matchmaking exercises between public administrations and European start-ups.

Through this combined efforts, this CSA will contribute to the creation of a GenAI4EU community of public administrations in Europe and its integration into the large European AI ecosystem of excellence.

Participants in this action should in particular, cooperate closely with the European Digital Innovation Hubs and the AI-on-Demand-Platform, leveraging their expertise and building on their efforts targeted to the public administrations.

The CSA will play an important role in ensuring the pilot projects have a European dimension. This will be done by supporting the pilot projects with scalability and replicability. They will complement their planned actions with additional measures to maximise the reach and impact. Moreover, the European dimension will also be ensured by reporting on the pilot project’s activities, aggregating their KPIs and relevant figures to provide an overview on the use of GenAI by public administrations in Europe.

The CSA should engage with all levels of public administrations (local, regional, national) without focusing on one specific level. The CSA will closely collaborate with the consortia implementing the pilot projects but will bring complementary expertise to maximise the impact of their planned actions.

The action should establish links and build synergies with related initiatives, such as the GenAI4EU initiative and in particular the GenAI4EU Central Hub, the Alliance for Language Technologies, the action on open-source European foundational model fine-tuning, the sectoral AI & Robotics Testing and Experimentation Facilities, data spaces and relevant EuroHPC initiatives, in particular the the AI Factories. Furthermore, it should work with actions implementing the AI Act, such as the regulatory sandboxes. Strong links should also be built with the future Multi-Country Project on Innovative and Connected Public Administrations.

The CSA should also seek alignment with existing Commission-led initiatives that support AI adoption in the public sector. These may include, for instance, the Public Sector Tech Watch observatory, which gathers use cases and best practices on AI in public services across Europe; the GovTech Incubator, fostering collaboration between public administrations and European start-ups; and the Interoperable Europe Academy, offering training programmes for public sector professionals on digital and AI topics.

The CSA should cooperate with the GenAI4EU Central Hub. In this cooperation, the CSA would focus on GenAI for Public Administration and the Central Hub would be in charge of more general GenAI topics. The Central Hub will not interfere and work on matters on GenAI for Public Administration, unless with an explicit agreement from this action. It must be clear that there is no overlap of activities between the two actions, but synergies should be developed when added value is demonstrated.

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Expected effects and impacts

KPIs to measure outcomes and deliverables

  • Number of practical tools for replicability and scalability and initiatives for knowledge-sharing such as starter-kits, replication assessments and Q&As
    • Number of times the CSA’s assets (tools & initiatives) are used by public administrations which result in pilots replicated and/or scaled
  • Number of technical benchmarks for European AI solutions needed by public administrations
  • Number of matchmaking interactions between European start-ups and public administrations initiated through CSA activities
    • Percentage of those interactions leading to concrete follow-up or collaboration
  • Number of attendants at events organised to promote results of pilot projects for replicability and scalability purposes
    • of which a certain percentage were held for countries different than where the pilot project took place (cross-border replicability and scalability)
      • of which a certain percentage were held for countries different than the countries where all the pilot projects took place
  • Collection of satisfaction score from survey of participants of pilot projects

Targeted stakeholders

Higher education institutions, research and technology organisations, civil-society organisations, non-governmental organisations, and other interested stakeholders.

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Expected results

  • Contribution to the replication and scalability of piloted GenAI solutions across public administrations and Member States, demonstrated through the ability to adapt them to new users, administrative levels or service areas. This contribution will be supported through concrete tools such as starter kits, a repository of replicability assessments as well as tailored guidance, documentation and outreach.
  • Targeted support to national procurement processes, where relevant, possibly by a helpdesk.
  • Pooling of demand for European GenAI solutions by public administrations in the form of among others technical benchmarks.
  • Bringing together public administration and start-ups based on common needs and capabilities as defined in technical benchmarks etc.
  • To complement the outreach strategy of the pilot projects, support to outreach and awareness-raising activities by public administrations, including communication materials.
  • Strengthened integration of public administrations into the broader European AI ecosystem, through synergies with the AI-on-Demand Platform, EDIHs, the AI Factories and other relevant initiatives as well as ensured synergies with Commission-led initiatives that support AI adoption in public sector.

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Eligibility Criteria

Regions / countries for funding

EU Member States, Overseas Countries and Territories (OCT)
Moldova (Moldova), Albania (Shqipëria), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Iceland (Ísland), Kosovo (Kosova/Kosovë / Косово), Liechtenstein, Montenegro (Црна Гора), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Switzerland (Schweiz/Suisse/Svizzera), Türkiye, Ukraine (Україна)

eligible entities

Education and training institution, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)

Mandatory partnership

Yes

Project Partnership

Proposals must be submitted by minimum 3 independent applicants (beneficiaries; not affiliated entities) from 3 different eligible countries.


In order to be eligible, the applicants (beneficiaries and affiliated entities) must:

  • be legal entities (public or private bodies)
  • be established in one of the eligible countries, i.e.:
    • EU Member States (including overseas countries and territories (OCTs))
    • non-EU countries (except for topics with restrictions; see below):

Financial support to third parties is not allowed.

other eligibility criteria

Specific cases and definitions

Natural persons are NOT eligible (with the exception of selfemployed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).

International organisations are NOT eligible, unless they are International organisations of European Interest within the meaning of Article 2 of the Digital Europe Regulation (i.e. international organisations the majority of whose members are Member States or whose headquarters are in a Member State).

Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.

EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.

Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. Please note thatif the action will be implemented by the members, they should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible).

Beneficiaries from countries with ongoing negotiations for participating in the programme (see list of participating countries above) may participate in the call and can sign grants if the negotiations are concluded before grant signature and if the association covers the call (i.e. is retroactive and covers both the part of the programme and the year when the call was launched).

Special rules apply for entities subject to EU restrictive measures under Article 29 of the Treaty on the European Union (TEU) and Article 215 of the Treaty on the Functioning of the EU (TFEU). Such entities are not eligible to participate in any capacity, including as beneficiaries, affiliated entities, associated partners, subcontractors or recipients of financial support to third parties (if any).

Special rules apply for entities subject to measures adopted on the basis of EU Regulation 2020/2092. Such entities are not eligible to participate in any funded role (beneficiaries, affiliated entities, subcontractors, recipients of financial support to third parties, etc). Currently such measures are in place for Hungarian public interest trusts established under the Hungarian Act IX of 2021 or any entity they maintain (see Council Implementing Decision (EU) 2022/2506, as of 16 December 2022).

Additional information

Topics

Administration & Governance, Institutional Capacity & Cooperation, 
Digitalisation, Digital Society, ICT

Relevance for EU Macro-Region

EUSDR - EU Strategy for the Danube Region, EUSBSR - EU Strategy for the Baltic Sea Region, EUSALP - EU Strategy for the Alpine Space, EUSAIR - EU Strategy for the Adriatic and Ionian Region

UN Sustainable Development Goals (UN-SDGs)

project duration

36 months

Additional Information

Proposals must be complete and contain all the requested information and all required annexes and supporting documents:

  • Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)
  • Application Form Part B — contains the technical description of the project (template to be downloaded from the Portal Submission System, completed, assembled and re-uploaded)

Proposals are limited to maximum 50 pages (Part B).

Contact

Digital Europe NCPs
Website

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