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Apply AI: GenAI for the public administrations
Funding Program
Digital Europe
Call number
DIGITAL-2026-AI-09-GENAI-PA
deadlines
Opening
04.11.2025
Deadline
03.03.2026 17:00
Funding rate
100%
Call budget
€ 1,800,000.00
Estimated EU contribution per project
€ 1,800,000.00
Link to the call
Link to the submission
Call content
short description
Broadly speaking, the objective of this action is to coordinate and support the pilot projects delivering Generative Artificial Intelligence (GenAI) solutions fully integrated into the operational workflows and IT systems of participating public administrations.
Call objectives
First, this action should prioritise to enhance the scalability and replication of successful GenAI pilot solutions. This includes the projects' capabilities to be duplicated by other public administrations and to adjust efficiently to a growing number of users, public administrations, or application areas.
Second, it will identify common needs from public administrations for GenAI solutions “Made in Europe”, facilitating the pooling of demand at EU level for European start-ups.
As a result of these efforts, the action will deepen collaboration among public administrations across Member States, laying the foundation of a sustainable GenAI community. Through the dissemination of knowledge, tools, and mutual learning experiences, this community will help accelerate adoption and reinforce trust in European GenAI solutions.
The selected consortium will be responsible for enhancing the scalability and replication of successful European GenAI pilot solutions, through activities that foster knowledge sharing, community building, and capacity development. Such activities could consist, for example, in implementing software documentation best practices, facilitating peer-to-peer knowledge sharing and experience exchange, deploying targeted training and support programs, and establishing a community of practice. A helpdesk can be set up to support pilot projects and other interested public administrations on technical, organisational and legal – such as procurement – matters.
For instance, to support replication and scalability, the CSA may develop practical tools such as starter kits to guide new adopters with implementation steps and preconditions (data, infrastructure, skills, etc.), end/or host and maintain a publicly accessible repository of replicability assessments (across languages, admin levels, IT environment) of adopted solutions. These tools can be made available, if possible, on the AI-on-Demand platform as the central repository for the European AI ecosystem.
These activities will ensure that the implementation strategies of successful pilot projects can be readily replicated and scaled, enabling seamless adoption across different public administrations and Member States, EEA-EFTA countries and countries associated to the Digital Europe Programme.
Importantly, the CSA will seek to identify common needs with the overarching goal of pooling demand from public administrations for GenAI solutions “Made in Europe”. Towards that end, the CSA will define benchmarks and minimum requirements at the technical level. It will work closely with and contribute to the innovation procurement hubs initiative, in particular to public procurement of innovation (PPI) and pre-commercial public procurement work strands. Furthermore, the CSA will raise awareness among European start-ups for its demand-pooling exercise through outreach activities targeted to start-up communities in Europe, conducting where relevant matchmaking exercises between public administrations and European start-ups.
Through this combined efforts, this CSA will contribute to the creation of a GenAI4EU community of public administrations in Europe and its integration into the large European AI ecosystem of excellence.
Participants in this action should in particular, cooperate closely with the European Digital Innovation Hubs and the AI-on-Demand-Platform, leveraging their expertise and building on their efforts targeted to the public administrations.
The CSA will play an important role in ensuring the pilot projects have a European dimension. This will be done by supporting the pilot projects with scalability and replicability. They will complement their planned actions with additional measures to maximise the reach and impact. Moreover, the European dimension will also be ensured by reporting on the pilot project’s activities, aggregating their KPIs and relevant figures to provide an overview on the use of GenAI by public administrations in Europe.
The CSA should engage with all levels of public administrations (local, regional, national) without focusing on one specific level. The CSA will closely collaborate with the consortia implementing the pilot projects but will bring complementary expertise to maximise the impact of their planned actions.
The action should establish links and build synergies with related initiatives, such as the GenAI4EU initiative and in particular the GenAI4EU Central Hub, the Alliance for Language Technologies, the action on open-source European foundational model fine-tuning, the sectoral AI & Robotics Testing and Experimentation Facilities, data spaces and relevant EuroHPC initiatives, in particular the the AI Factories. Furthermore, it should work with actions implementing the AI Act, such as the regulatory sandboxes. Strong links should also be built with the future Multi-Country Project on Innovative and Connected Public Administrations.
The CSA should also seek alignment with existing Commission-led initiatives that support AI adoption in the public sector. These may include, for instance, the Public Sector Tech Watch observatory, which gathers use cases and best practices on AI in public services across Europe; the GovTech Incubator, fostering collaboration between public administrations and European start-ups; and the Interoperable Europe Academy, offering training programmes for public sector professionals on digital and AI topics.
The CSA should cooperate with the GenAI4EU Central Hub. In this cooperation, the CSA would focus on GenAI for Public Administration and the Central Hub would be in charge of more general GenAI topics. The Central Hub will not interfere and work on matters on GenAI for Public Administration, unless with an explicit agreement from this action. It must be clear that there is no overlap of activities between the two actions, but synergies should be developed when added value is demonstrated.
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Expected effects and impacts
KPIs to measure outcomes and deliverables
- Number of practical tools for replicability and scalability and initiatives for knowledge-sharing such as starter-kits, replication assessments and Q&As
- Number of times the CSA’s assets (tools & initiatives) are used by public administrations which result in pilots replicated and/or scaled
- Number of technical benchmarks for European AI solutions needed by public administrations
- Number of matchmaking interactions between European start-ups and public administrations initiated through CSA activities
- Percentage of those interactions leading to concrete follow-up or collaboration
- Number of attendants at events organised to promote results of pilot projects for replicability and scalability purposes
- of which a certain percentage were held for countries different than where the pilot project took place (cross-border replicability and scalability)
- of which a certain percentage were held for countries different than the countries where all the pilot projects took place
- of which a certain percentage were held for countries different than where the pilot project took place (cross-border replicability and scalability)
- Collection of satisfaction score from survey of participants of pilot projects
Targeted stakeholders
Higher education institutions, research and technology organisations, civil-society organisations, non-governmental organisations, and other interested stakeholders.
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Expected results
- Contribution to the replication and scalability of piloted GenAI solutions across public administrations and Member States, demonstrated through the ability to adapt them to new users, administrative levels or service areas. This contribution will be supported through concrete tools such as starter kits, a repository of replicability assessments as well as tailored guidance, documentation and outreach.
- Targeted support to national procurement processes, where relevant, possibly by a helpdesk.
- Pooling of demand for European GenAI solutions by public administrations in the form of among others technical benchmarks.
- Bringing together public administration and start-ups based on common needs and capabilities as defined in technical benchmarks etc.
- To complement the outreach strategy of the pilot projects, support to outreach and awareness-raising activities by public administrations, including communication materials.
- Strengthened integration of public administrations into the broader European AI ecosystem, through synergies with the AI-on-Demand Platform, EDIHs, the AI Factories and other relevant initiatives as well as ensured synergies with Commission-led initiatives that support AI adoption in public sector.
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Eligibility Criteria
Regions / countries for funding
Moldova (Moldova), Albania (Shqipëria), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Iceland (Ísland), Kosovo (Kosova/Kosovë / Косово), Liechtenstein, Montenegro (Црна Гора), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Switzerland (Schweiz/Suisse/Svizzera), Türkiye, Ukraine (Україна)
eligible entities
Education and training institution, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnership
Yes
Project Partnership
Proposals must be submitted by minimum 3 independent applicants (beneficiaries; not affiliated entities) from 3 different eligible countries.
In order to be eligible, the applicants (beneficiaries and affiliated entities) must:
- be legal entities (public or private bodies)
- be established in one of the eligible countries, i.e.:
- EU Member States (including overseas countries and territories (OCTs))
- non-EU countries (except for topics with restrictions; see below):
- listed EEA countries and countries associated to the Digital Europe Programme (list of participating countries)
Financial support to third parties is not allowed.
other eligibility criteria
Specific cases and definitions
Natural persons are NOT eligible (with the exception of selfemployed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).
International organisations are NOT eligible, unless they are International organisations of European Interest within the meaning of Article 2 of the Digital Europe Regulation (i.e. international organisations the majority of whose members are Member States or whose headquarters are in a Member State).
Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.
EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.
Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. Please note thatif the action will be implemented by the members, they should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible).
Beneficiaries from countries with ongoing negotiations for participating in the programme (see list of participating countries above) may participate in the call and can sign grants if the negotiations are concluded before grant signature and if the association covers the call (i.e. is retroactive and covers both the part of the programme and the year when the call was launched).
Special rules apply for entities subject to EU restrictive measures under Article 29 of the Treaty on the European Union (TEU) and Article 215 of the Treaty on the Functioning of the EU (TFEU). Such entities are not eligible to participate in any capacity, including as beneficiaries, affiliated entities, associated partners, subcontractors or recipients of financial support to third parties (if any).
Special rules apply for entities subject to measures adopted on the basis of EU Regulation 2020/2092. Such entities are not eligible to participate in any funded role (beneficiaries, affiliated entities, subcontractors, recipients of financial support to third parties, etc). Currently such measures are in place for Hungarian public interest trusts established under the Hungarian Act IX of 2021 or any entity they maintain (see Council Implementing Decision (EU) 2022/2506, as of 16 December 2022).
Additional information
Topics
Relevance for EU Macro-Region
EUSDR - EU Strategy for the Danube Region, EUSBSR - EU Strategy for the Baltic Sea Region, EUSALP - EU Strategy for the Alpine Space, EUSAIR - EU Strategy for the Adriatic and Ionian Region
UN Sustainable Development Goals (UN-SDGs)
project duration
36 months
Additional Information
Proposals must be complete and contain all the requested information and all required annexes and supporting documents:
- Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)
- Application Form Part B — contains the technical description of the project (template to be downloaded from the Portal Submission System, completed, assembled and re-uploaded)
Proposals are limited to maximum 50 pages (Part B).
Call documents
Call Document DIGITAL-2026-AI-09Call Document DIGITAL-2026-AI-09(666kB)
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