Filter Search for grants
Call Navigation
Call key data
Full Scale Exercises
Funding Program
Union Civil Protection Mechanism Funds
Call number
UCPM-2026-KAPP-EX
deadlines
Opening
03.02.2026
Deadline
19.05.2026 17:00
Funding rate
90%
Call budget
€ 4,500,000.00
Estimated EU contribution per project
€ 1,000,000.00
Link to the call
Link to the submission
Call content
short description
The specific objective of the KAPP-EX call is to improve civil protection preparedness and response to all kinds of natural or human-induced disasters inside the Member States by providing a testing environment and a learning opportunity for all actors involved in civil protection assistance interventions through a full-scale field exercise at several levels.
Call objectives
The scenario for the exercises should build on risk assessments, and should, as much as possible, be in line with the EU-wide disaster scenarios referred to in objective 1.1 of the Union disaster resilience goals (see the first report on the implementation of the Union disaster resilience goals). The scenarios cover 16 natural and human-induced hazards, selected to reflect the breadth of the EU’s evolving risk landscape, and explore plausible worst-case events with cross-border and cross-sectoral impacts.
Examples can be, but not exclusively, related to the extreme weather, wildfires, floods, earthquakes, tsunamis, industrial risk, critical infrastructure disruption, marine pollution, epidemic/health risk, CBRN, or multi-sectorial emergencies, such as armed conflict or terrorist attack.
In addition to the main theme, cross cutting issues such as gender, age, persons with disabilities, human rights, environmental sustainability, green economic practices, digitalisation, resilience in infrastructure, the protection of cultural heritage, etc. are encouraged to be considered and included as relevant. Civil-military cooperation could also be envisaged in the exercise scenario.
read more
Expected effects and impacts
The beneficiaries will design, plan, conduct and self-evaluate one full-scale exercise project in Member States. The minimum requirements that have to be envisaged in a UCPM full-scale exercise project proposal together with practical advice and standard terminology with the aim to facilitate the process of applying for a call for proposal are described in the Technical Guide for UCPM full-scale exercise and are mandatory to be considered eligible for funding. The FSX should not be conducted in the first 12 months of the project period.
The full-scale exercise project must include the following elements and activities:
- Activation of the Mechanism: The UCPM must be activated, whereby all the procedures involved are tested, developed and/or used as learning and exploring opportunity.
- EU Civil Protection Team: A EUCPT must be deployed during the full-scale field exercise and its dimension and composition should be adapted to the features of the exercise. The EUCPT must have a minimum of four members + the ERCC Liaison Officer (LO) and shall be composed as for real deployment taking into account the EUCPT function profiles i.e. a team leader, deputy team leader, ERCC LO and coordination and assessment experts. Technical experts can also be part of the EUCPT if the exercise scenario does require it. The EUCPT shall be deployed and work closely with a Technical Assistant Support Team (TAST).
The exercises in the project shall contain injects dedicated to the EUCPT including meetings with relevant authorities, assessments in the field and activities to facilitate coordination of the UCPM assistance.
- Deployment of Modules and/or other response capacities (full team or skeleton teams depending on the scenario and objectives). As a general rule, modules and/or other response capacities shall be provided by the coordinator and the consortium partners in the project.
- CECIS or CECIS Marine Pollution: The Common Emergency Communication and Information System (CECIS) shall be used, as a minimum, during the request, offer and acceptance of assistance by the Member States. During marine pollution related exercise, CECIS Marine Pollution shall be used.
- National operational structures: The national operational structure of each applicant's national civil protection or marine pollution competent authority, as necessary depending on the exercise scenario, must take part in the exercise as exercising audience. As a minimum, the involvement must be in the form of participation by the 24/7 national contact point in the exercise. The involvement of the decision-making bodies (e.g. for declaring national emergency / disaster and activating the UCPM) as exercise audience is highly encouraged.
- EU Host Nation Support Guidelines: During the exercises, the EU Host Nation support (HNS) guidelines shall be implemented and tested. The established cell or liaison officers responsible for HNS in case of emergency shall be involved as exercise audience. Other relevant line ministries and administrations involved in national emergency management and host nation support shall also be involved. A topic on HNS is encouraged in a Table-top and/or a Command Post exercise.
- EU Observers programme: The coordinator shall invite each Member State and each eligible third country to nominate one observer. The coordinator will select 10 observers based on the CVs and motivation letters. If the number of selected observers exceeds 10, prior agreement of the European Commission is required. The observers' travel and subsistence costs from the port of departure must be included in the budget.
- Evaluation: A proper evaluation must be implemented for the whole full-scale exercise project, from the starting date to the end of the project, namely the preparatory actions, the different exercises, and the after-action activities.
At least one person will be appointed for the evaluation of the preparatory and after-actions activities. For the evaluation of the exercises, a team of evaluators will be created aiming at covering the different locations, sites or levels of the exercise.
An evaluation report including the lessons identified will be delivered at the end of the project and disseminated through the Union Civil Protection Knowledge Network.
The implementation plan of the lessons identified shall be presented in the way forward meeting.
read more
Expected results
Projects must clearly demonstrate that they are complementary to the preparedness efforts already made in their countries. The complementarities must be described in the project proposal (Part B of the Proposal Template).
Projects should seek contact with other relevant ongoing projects, to achieve possible synergies and take into account the results of projects supported by other EU funding programmes.
Project deliverables such as reports, papers and publications shall be made available through the UCPKN online platform, which is the virtual hub for the Knowledge Network community to find and share information, showcase good practices, make contacts and new connections, and work together on areas of common interest.
When relevant, activities should be complementary to activities financed through the European Neighbourhood Instrument and the Instrument for Pre-Accession instrument.
Eligibility Criteria
Regions / countries for funding
Moldova (Moldova), Albania (Shqipëria), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Iceland (Ísland), Montenegro (Црна Гора), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Türkiye, Ukraine (Україна)
eligible entities
Education and training institution, International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnership
Yes
Project Partnership
In order to be eligible, the applicants (beneficiaries and affiliated entities) must:
- be legal entities (public or private bodies)
- be established in one of the eligible countries, i.e.:
- EU Member States (including overseas countries and territories (OCTs))
- UCPM Participating States: Albania, Bosnia and Herzegovina, Iceland, Moldova, Montenegro, North Macedonia, Norway, Serbia, Türkiye and Ukraine (list of participating countries).
- European Neighbourhood Policy countries and IPA Beneficiaries are not eligible as member of the consortium but, if an agreement with the project’s consortium is reached, they may participate with teams and capacities in the field exercise at their own cost. There are separate specific EU funding programmes that accommodate the needs of these countries.
Proposals must be submitted by a consortium consisting of at least three beneficiaries from a minimum of three different eligible states.
One applicant will be acting as coordinator. This role should be covered by the host country for the exercise. The coordinator will be responsible for managing the action, submitting reports and deliverables and acting as intermediary for all contacts with the Commission.
The coordinator should be a civil protection public entity.
International organisations may participate in the consortium only in addition to the minimum three eligible applicants and cannot act as the coordinator.
Affiliated entities are not counted towards the minimum consortium requirements.
The proposal needs to show that a meaningful contribution to the project is made by all of the beneficiaries participating in the consortium, which ensure that the minimum eligibility criteria are met, and to demonstrate that activities and results will be developed jointly in partnership. All the proposals, regardless of the composition of the consortium, must demonstrate relevance and added value for the UCPM.
other eligibility criteria
Specific cases
Natural persons — Natural persons are NOT eligible (with the exception of self-employed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).
International organisations — International organisations are eligible. The rules on eligible countries do not apply to them.
Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.
EU bodies — EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.
Associations and interest groupings — Entities composed of members may participate as ‘beneficiaries without legal personality’.
Countries currently negotiating association agreements — Beneficiaries from countries with ongoing negotiations for participation in the programme (see list above) may participate in the call and can sign grants if the negotiations are concluded before grant signature (with retroactive effect, if provided in the agreement).
EU restrictive measures — Special rules apply for certain entities (e.g. entities subject to EU restrictive measures under Article 29 of the Treaty on the European Union (TEU) and Article 215 of the Treaty on the Functioning of the EU (TFEU)). Such entities are not eligible to participate in any capacity, including as beneficiaries, affiliated entities, associated partners, subcontractors or recipients of financial support to third parties (if any).
EU conditionality measures — Special rules apply for entities subject to measures adopted on the basis of EU Regulation 2020/2092 Such entities are not eligible to participate in any funded role (beneficiaries, affiliated entities, subcontractors, recipients of financial support to third parties, etc.). Currently such measures are in place for Hungarian public interest trusts established under the Hungarian Act IX of 2021 or any entity they maintain (see Council Implementing Decision (EU) 2022/2506, as of 16 December 2022)
Additional information
Topics
Relevance for EU Macro-Region
EUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
project duration
max. 24 months
Additional Information
Proposals must be submitted electronically via the Funding & Tenders Portal Electronic Submission System (accessible via the Topic page in the Calls for proposals section). Paper submissions are NOT possible.
Proposals (including annexes and supporting documents) must be submitted using the forms/templates provided inside the Submission System (NOT the documents available on the Topic page — they are only for information).
Proposals must be complete and contain all the requested information and all required annexes and supporting documents:
- Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online).
- Application Form Part B — contains the technical description of the project (template to be downloaded from the Portal Submission System, completed, assembled and re-uploaded)
- mandatory annexes and supporting documents (templates to be downloaded from the Portal Submission System, completed, assembled and re-uploaded):
- Detailed budget table (mandatory excel template available in the Submission System)
- CVs (standard) of core project team
- Activity reports of last year (all participants) (not applicable to public bodies, Member State authorities, international organisations, private higher education institutions that have been established for more than 5 years)
- List of previous projects (key projects for the last 4 years) (dedicated section included in Part B)
- Letter of support from the national civil protection authority of each country part of the consortium that will benefit directly from the action’s results (except for participants which themselves are the national authority). Only letters submitted from the competent authority acting at national level will be accepted. Guidance on the information to be provided to the national authority when seeking endorsement is available here (specific word template available in the Submission System).
Proposals are limited to maximum 60 pages (Part B).
Proposals requesting more than EUR 1 000 000 as the EU contribution are not admissible.
Call documents
Call Document UCPM-2026-KAPP-EXCall Document UCPM-2026-KAPP-EX(384kB)
Contact
To see more information about this call, you can register for free here
or log in with an existing account.
Log in
Register now

