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Call key data

Thermal management and energy optimisation of high energy demand IT systems equipment in tertiary buildings

Funding ProgramHorizon Europe - Cluster 5 - Destination 4: Efficient, sustainable and inclusive energy use
Call numberHORIZON-CL5-2023-D4-01-04
deadlinesOpening
13.12.2022		Deadline
20.04.2023 17:00
date - 2nd stageOpening
18.01.2023
Funding rate100%
Call budget € 6,000,000.00
Estimated EU contribution per project€ 3,000,000.00
Link to the callec.europa.eu
Link to the submissionec.europa.eu

Call content

Call objectives

Energy consumption of IT systems equipment (e.g. server racks, server rooms) inside buildings is following a significant growth due to several factors. These factors include the increasing number of installed sensors and IoT devices, which feeds the need for big data handling and the increasing demand for more powerful and advanced equipment. Various voluntary and regulatory instruments have been implemented in the past years to try to mitigate the environmental footprint of a specific equipment/device or systems in isolation. However, often these instruments do not take into account real life performance, potential inefficiencies or synergies with other systems, operation under real life set-up and control conditions, or other constraints such as those from the building energy management practices, building automation and control systems, local regulations or rules. Moreover, there is potential to improve the self-assessment and self-optimisation functionalities at all levels.

Proposals are expected to address all of the following:

  • Validate and improve awareness of the cost-effectiveness and value proposition of the best/optimal thermal management and energy efficiency measures (solutions, practices, strategies, etc.) of high energy-demand IT systems equipment in facility rooms inside tertiary buildings.
  • Improve the self-assessment and self-optimisation tools/functionalities of IT systems equipment inside high-energy demand IT systems equipment facility rooms of tertiary buildings.
  • Facilitate open access to latest information, trends and knowledge to all players involved.
  • Promote the best/optimal measures/strategies.
  • Engage in the relevant standardisation initiatives and identify needs for future regulation or standardisation developments.

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Expected results
  • Better understanding of the challenges in thermal management of high-energy demand IT systems equipment in facility rooms inside tertiary buildings.
  • Increased knowledge regarding solutions in the tertiary buildings case from transfer of relevant knowledge from other application field/sectors.
  • Improved open access to the relevant and useful knowledge and information for the IT sector.
  • Increased awareness of the most common specific use cases in tertiary buildings in EU Member States/Associated countries that could benefit from cost-effective and optimised thermal management and energy efficiency measures (solutions, practices, strategies, etc.), including solutions recovering and valorising of excess heat among others.
  • Increased consensus amongst key actors regarding metrics, indicators, reporting, trends, monitoring and verification (M&V) schemes, methodologies & best practices to achieve best/optimal efficiencies through the design, commissioning, operation, management and decommissioning of IT systems equipment.
  • Improved insight for future standardisation needs in relevant areas of influence (e.g. procurement, product design, manufacturing, services, cooling equipment, control equipment, buildings energy performance, operation, management, among others.) in order to facilitate further improvements and efficiencies in the relevant areas.

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Regions / countries for fundingEU Member States, Overseas Countries and Territories (OCT)
Moldova (Moldova), Albania (Shqipëria), Armenia (Հայաստան), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Faeroes (Føroyar / Færøerne), Georgia (საქართველო), Island (Ísland), Israel (ישראל / إِسْرَائِيل), Kosovo (Kosova/Kosovë / Косово), Montenegro (Црна Гора), Morocco (المغرب), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Tunisia (تونس /Tūnis), Türkiye, Ukraine (Україна), United Kingdom
eligible entitiesEU Body, Education and training institution, International organization, Natural Person, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnershipYes
Project Partnership

To be eligible for funding, applicants must be established in one of the following countries:

  • the Member States of the European Union, including their outermost regions
  • the Overseas Countries and Territories (OCTs) linked to the Member States
  • third countries associated to Horizon Europe - see list of particpating countries

Only legal entities forming a consortium are eligible to participate in actions provided that the consortium includes, as beneficiaries, three legal entities independent from each other and each established in a different country as follows:

  • at least one independent legal entity established in a Member State; and
  • at least two other independent legal entities, each established in different Member States or Associated Countries.

Any legal entity, regardless of its place of establishment, including legal entities from non-associated third countries or international organisations (including international European research organisations) is eligible to participate (whether it is eligible for funding or not), provided that the conditions laid down in the Horizon Europe Regulation have been met, along with any other conditions laid down in the specific call topic.

A ‘legal entity’ means any natural or legal person created and recognised as such under national law, EU law or international law, which has legal personality and which may, acting in its own name, exercise rights and be subject to obligations, or an entity without legal personality.

Specific cases:

  • Affiliated entities — Affiliated entities (i.e. entities with a legal or capital link to a beneficiary which participate in the action with similar rights and obligations to the beneficiaries, but which do not sign the grant agreement and therefore do not become beneficiaries themselves) are allowed, if they are eligible for participation and funding.
  • Associated partners — Associated partners (i.e. entities which participate in the action without signing the grant agreement, and without the right to charge costs or claim contributions) are allowed, subject to any conditions regarding associated partners set out in the specific call conditions.
  • Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees to protect the EU’s financial interests equivalent to those offered by legal persons.
  • EU bodies — Legal entities created under EU law including decentralised agencies may be part of the consortium, unless provided for otherwise in their basic act.
  • Joint Research Centre (‘JRC’)— Where provided for in the specific call conditions, applicants may include in their proposals the possible contribution of the JRC but the JRC will not participate in the preparation and submission of the proposal. Applicants will indicate the contribution that the JRC could bring to the project based on the scope of the topic text. After the evaluation process, the JRC and the consortium selected for funding may come to an agreement on the specific terms of the participation of the JRC. If an agreement is found, the JRC may accede to the grant agreement as beneficiary requesting zero funding or participate as an associated partner, and would accede to the consortium as a member.
  • Associations and interest groupings — Entities composed of members (e.g. European research infrastructure consortia (ERICs)) may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. However, if the action is in practice implemented by the individual members, those members should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible.
other eligibility criteria

Activities are expected to achieve TRL 4-5 by the end of the project.

For the Technology Readiness Level (TRL), the following definitions apply:

  • TRL 1 — Basic principles observed
  • TRL 2 — Technology concept formulated
  • TRL 3 — Experimental proof of concept
  • TRL 4 — Technology validated in a lab
  • TRL 5 — Technology validated in a relevant environment (industrially relevant environment in the case of key enabling technologies)
  • TRL 6 — Technology demonstrated in a relevant environment (industrially relevant environment in the case of key enabling technologies)
  • TRL 7 — System prototype demonstration in an operational environment
  • TRL 8 — System complete and qualified
  • TRL 9 — Actual system proven in an operational environment (competitive manufacturing in the case of key enabling technologies, or in space)

If projects use satellite-based earth observation, positioning, navigation and/or related timing data and services, beneficiaries must make use of Copernicus and/or Galileo/EGNOS (other data and services may additionally be used).

Additional information

Topics
Competitiveness of Enterprises, Employment/Labour Market, SME & entrepreneurship, 
Digitalisation, Digital Society, ICT, 
Energy Efficiency, Renewable Energy
Relevance for EU Macro-RegionEUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
Additional Information

All proposals must be submitted electronically via the Funders & Tenders Portal electronic submission system (accessible via the topic page in the Search Funding & Tenders section). Paper submissions are NOT possible.

Proposals must be complete and contain all parts and mandatory annexes and supporting documents, e.g. plan for the exploitation and dissemination of the results including communication activities, etc.

The application form will have two parts:

  • Part A (to be filled in directly online) contains administrative information about the applicant organisations (future coordinator and beneficiaries and affiliated entities), the summarised budget for the proposal and call-specific questions;
  • Part B (to be downloaded from the Portal submission system, completed and then assembled and re-uploaded as a PDF in the system) contains the technical description of the project.

Annexes and supporting documents will be directly available in the submission system and must be uploaded as PDF files (or other formats allowed by the system).

The limit for a full application (Part B) is 50 pages.

Eligible costs will take the form of a lump sum.

Call documents HE-Work Programme 2023-2024, Cluster 5, Destination 4 (608kB)
ContactNational Contact Points for Horizon Europe
Website

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