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Call key data

Support for the organisation of EU-US symposia in the field of Transport Research

Funding ProgramHorizon Europe - Cluster 5 - Destination 4: Efficient, sustainable and inclusive energy use
Call numberHORIZON-CL5-2023-D5-01-19
deadlinesOpening
13.12.2022		Deadline
20.04.2023 17:00
Funding rate100%
Call budget € 500,000.00
Estimated EU contribution per project€ 500,000.00
Link to the callec.europa.eu
Link to the submissionec.europa.eu

Call content

short description

The EU and the US are both world leaders in transport research. On both sides, there is an increasing willingness to enhance and extend EU-US cooperation in the area of transport research.

Call objectives

An Implementing Arrangement between the European Commission and the US DoT was signed in 2013 for cooperative activities in the field of research, development, technology and innovation applied to all modes of transport. The purpose of this arrangement is to advance the EU and US cooperation and collaboration in R&I for all the four modes of transport, including multi-modal activities. To implement that arrangement, a Steering Group has been established, composed of DG MOVE and RTD officials for the EU side, to identify, elaborate and coordinate collaborative activities.

Within this context, EU-US Transport Research Symposia are to be co-organised on one side by the European Commission and on the US side, by the US DoT and the Transportation Research Board (TRB) on a yearly basis. Hosting of the Symposia’s organisation is done on alternate years by the EC and the US.

The symposia promote common understanding, sharing of experience and best practices, efficiencies, and transatlantic cooperation within the international transportation research community, while accelerating transport-sector innovations in EU Member States/Associated countries and the United States.

Six symposia already took place in the last years addressing themes such as: ‘Urban City Logistics’ (Washington, 2013), ‘Transport Research Implementation’ (Paris, 2014), ‘Automated Road Vehicles’ (Washington, 2015), 'Infrastructure Resilience' (Brussels 2016), 'Decarbonizing transport for a sustainable future: mitigating climate change' (Washington, 2017), ' Socio-economic Impacts of Automated and Connected Vehicles' (Brussels, June 2018).

The aim of this action is to support the European Commission in organising the future annual symposia in 2024 (Washington), in 2025 (Brussels), in 2026 (Washington) and in 2027 (Brussels). Symposia are closed events with 50 experts -25 from the US and 25 from the EU- selected by US DoT and the European Commission respectively. Throughout the 3-day event, these experts are brought together to identify, discuss and elaborate strategic R&I recommendations related to the jointly chosen theme of each symposium by the US DoT and the European Commission.

The action will have to foresee the involvement of and collaboration with all the relevant European actors – researchers, industry, users, innovation leaders, etc. - representing the transport sector, in collaboration with the European Commission services in the relevant Directorate Generals. Consultation of key transport players in Europe including the different European Technology Platforms in transport and relevant Horizon Europe partnerships is foreseen, depending on the theme selected for the future symposia.

The action will have to work together with the two EC services to define the overall planning of each symposium, to support the drafting of a White Paper and conference proceedings reports, to design the structure the sessions of the event, to manage the expert’s contributions (25 EU experts, 3 of them being part of a planning committee with their US counterparts) and cover the travel and subsistence of the EU experts, communication material, etc. For those years when the Symposia is held in Brussels, to also manage the overall organisation of the symposia including selecting the appropriate location for the venue, covering the costs for the venue, the logistics, the travels and subsistence for the EU experts, communication material etc.

The list of the European experts that will be invited to the symposia will be proposed by the project after consultation with the stakeholders and will be finalised by the Commission.

The outcome of these symposia will help define a common vision for future transportation, lay the foundation for activities of mutual interest and benefit in all modes of transport, including enhancing EU international cooperation activities within the TRB International Committee (ICC).

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Expected results
  • Reinforced cooperation between the European Union (EU) and the United States of America (US) in the field of transport research and innovation.
  • EU-US Transport Research Symposia organisation with high visibility, political and strategic relevance of the transport sector and of the EU policy in the field.
  • More effective links and exchanges between research and innovation stakeholders and policy makers from the EU and the US.

Regions / countries for fundingEU Member States, Overseas Countries and Territories (OCT)
Moldova (Moldova), Albania (Shqipëria), Armenia (Հայաստան), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Faeroes (Føroyar / Færøerne), Georgia (საქართველო), Island (Ísland), Israel (ישראל / إِسْرَائِيل), Kosovo (Kosova/Kosovë / Косово), Montenegro (Црна Гора), Morocco (المغرب), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Tunisia (تونس /Tūnis), Türkiye, Ukraine (Україна), United Kingdom
eligible entitiesEU Body, Education and training institution, International organization, Natural Person, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnershipNo
Project Partnership

To be eligible for funding, applicants must be established in one of the following countries:

  • the Member States of the European Union, including their outermost regions
  • the Overseas Countries and Territories (OCTs) linked to the Member States
  • third countries associated to Horizon Europe - see list of particpating countries

Applications may be submitted by one or more legal entities, which may be established in a Member State, Associated Country or, in exceptional cases and if provided for in the specific call conditions, in another third country. 

Any legal entity, regardless of its place of establishment, including legal entities from non-associated third countries or international organisations (including international European research organisations) is eligible to participate (whether it is eligible for funding or not), provided that the conditions laid down in the Horizon Europe Regulation have been met, along with any other conditions laid down in the specific call topic.

A ‘legal entity’ means any natural or legal person created and recognised as such under national law, EU law or international law, which has legal personality and which may, acting in its own name, exercise rights and be subject to obligations, or an entity without legal personality.

Specific cases:

  • Affiliated entities — Affiliated entities (i.e. entities with a legal or capital link to a beneficiary which participate in the action with similar rights and obligations to the beneficiaries, but which do not sign the grant agreement and therefore do not become beneficiaries themselves) are allowed, if they are eligible for participation and funding.
  • Associated partners — Associated partners (i.e. entities which participate in the action without signing the grant agreement, and without the right to charge costs or claim contributions) are allowed, subject to any conditions regarding associated partners set out in the specific call conditions.
  • Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees to protect the EU’s financial interests equivalent to those offered by legal persons.
  • EU bodies — Legal entities created under EU law including decentralised agencies may be part of the consortium, unless provided for otherwise in their basic act.
  • Joint Research Centre (‘JRC’)— Where provided for in the specific call conditions, applicants may include in their proposals the possible contribution of the JRC but the JRC will not participate in the preparation and submission of the proposal. Applicants will indicate the contribution that the JRC could bring to the project based on the scope of the topic text. After the evaluation process, the JRC and the consortium selected for funding may come to an agreement on the specific terms of the participation of the JRC. If an agreement is found, the JRC may accede to the grant agreement as beneficiary requesting zero funding or participate as an associated partner, and would accede to the consortium as a member.
  • Associations and interest groupings — Entities composed of members (e.g. European research infrastructure consortia (ERICs)) may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. However, if the action is in practice implemented by the individual members, those members should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible.
other eligibility criteria

If projects use satellite-based earth observation, positioning, navigation and/or related timing data and services, beneficiaries must make use of Copernicus and/or Galileo/EGNOS (other data and services may additionally be used).

Additional information

Topics
Administration & Governance, Institutional Capacity & Cooperation, 
Mobility & Transport
Relevance for EU Macro-RegionEUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
Additional Information

All proposals must be submitted electronically via the Funders & Tenders Portal electronic submission system (accessible via the topic page in the Search Funding & Tenders section). Paper submissions are NOT possible.

Proposals must be complete and contain all parts and mandatory annexes and supporting documents, e.g. plan for the exploitation and dissemination of the results including communication activities, etc.

The application form will have two parts:

  • Part A (to be filled in directly online) contains administrative information about the applicant organisations (future coordinator and beneficiaries and affiliated entities), the summarised budget for the proposal and call-specific questions;
  • Part B (to be downloaded from the Portal submission system, completed and then assembled and re-uploaded as a PDF in the system) contains the technical description of the project.

Annexes and supporting documents will be directly available in the submission system and must be uploaded as PDF files (or other formats allowed by the system).

The limit for a full application (Part B) is 33 pages.

Eligible costs will take the form of a lump sum.

Call documents HE-Work Programme 2023-2024, Cluster 5, Destination 5 (835kB)
ContactNational Contact Points for Horizon Europe
Website

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