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Call for proposal: action grants to contribute to the organisations of conference and events (OA-g-23-89)
EU4Health programme 2021-2027
Estimated EU contribution per project
Link to the call
Link to the submission
The action will support the promotion and development of the European Health Union policies such as the Europe’s Beating Cancer Plan, the Pharmaceutical Strategy for Europe, the Global Health strategy, the upcoming health initiatives such as the Mental Health Communication, and the implementation of Union health legislation.
The action will support the EU4Health Programme’s general objectives of improving and fostering health in the Union (Article 3, points (a) to (d) of Regulation (EU) 2021/522) through the specific objectives defined in Article 4, points (a) to (j), of Regulation (EU) 2021/522.
The objective of this action is to support the organisation of not-for-profit, EU-wide high-level science-policy-society events that bring together all interested parties such as citizens, patients, practitioners, academics and scientists, policy makers from local, regional, and EU level.
The events will promote and contribute to the development and implementation of the European Health Union touching in a comprehensive way the most salient health issues and EU health priorities.
Up to three proposals of different sizes from will be accepted. Priority will be given to proposals covering several types of health challenges in several Member States and beyond the EU. The challenges addressed beyond EU will relate to the EU global health initiatives and policies.
Proposals should include considerations and state-of-the art activities to facilitate the exchange of ideas and identification of Union-wide and/or global solutions to major health challenges.
These conferences are an opportunity for a discussion on how to work better together at EU level on one or more health-related topics and will involve Member States’ authorities and relevant stakeholders to exchange information and good practices on relevant topics in the field of public health.
Grants may be awarded to support the organisation of conferences and events that correspond to the general or specific objectives and the priorities of the EU4Health Programme and which have a Union-wide dimension.
The proposal should cover one or more strands of the annual work programme and have clearly defined specific objectives. The thematic areas and sub-areas to be covered may include one or more of the below mentioned topics:
- health care systems and workforce including in relation to demographic changes;
- One health approach;
- digital transition across health challenges;
- major non-communicable diseases such as mental health, cancer, cardiovascular;
- European Health Union: what’s next?
Priority will be given to proposals covering several types of the above topics in several Member States, and beyond the EU where necessary.
Expected effects and impacts
This action will involve public or non-profit making entities, well established, credible and with expertise on organising events in public health domain topics.
Applicants must clearly describe the expected number and profile/function of target participants in the event, referring to distribution by Member States or third countries associated to the EU4Health programme, organisation, and type of expertise.
The action will deliver at least three different high-level events that will promote and contribute to the development and implementation of the European Health Union. The high-level events may be part of the same conference.
The Commission considers that proposals requesting a contribution of EUR 150 000 would allow this specific challenge to be addressed appropriately. This does not prevent applicants to submit proposals requesting a different contribution.
The events should include high level speakers (as mentioned above) and a representative number of stakeholders concerned by the challenges to be discussed. Representatives from the relevant EU institutions will be included as well.
The action will support communication activities addressed to the public and/or to specific groups of people or professionals, to promote the European Health Union and its different initiatives.
Conferences and/or events must have a Union-wide dimension. The events will not focus on a specific condition or disease but will focus on current cross-cutting Union policy issues.
The proposals should include at least one of following activities:
- effective mobilisation of a broad audience with participation of policy makers (EU, national, regional and where necessary global levels), academia, industry, civil society including patients’ organisations and other relevant representative);
- provide a platform for a sounding board to explain Eu health initiatives and health societal challenges;
- sustainable outreach activities beyond the event with multiplier effect including on social media;
- facilitate high-level policy dialogues attracting relevant health actors from different relevant sectors;
- the use of innovative approaches in running the event are a plus.
Priority will be given to proposals covering several of the above activities.
Regions / countries for funding
Moldova (Moldova), Island (Ísland), Norway (Norge), Ukraine (Україна)
Education and training institution, International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Applications may be either by a single applicant or a consortium (no minimum requirement).
In order to be eligible, the applicants (beneficiaries and affiliated entities) must:
- be legal entities (public or private bodies)
- be established in one of the eligible countries, i.e.:
- EU Member States (including overseas countries and territories (OCTs
- eligible non-EU countries: listed EEA countries and countries associated to the EU4Health Programme or countries which are in ongoing negotiations for an association agreement and where the agreement enters into force before grant signature (list of participating countries)
Other entities may participate in other consortium roles, such as associated partners, subcontractors, third parties giving in-kind contributions, etc.
Natural persons — Natural persons are NOT eligible (with the exception of self-employed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).
International organisations — International organisations are eligible. The rules on eligible countries do not apply to them.
Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.
EU bodies — EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.
Associations and interest groupings — Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. Please note that if the action will be implemented by the members, they should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible).
European Reference Networks (ERNs) — These cover networks between healthcare providers and centres of expertise in the Member States to reinforce healthcare cooperation, in particular in the area of rare diseases, in line with the objectives set out in Article 12 of Directive 2011/24.
other eligibility criteria
Specific mandatory deliverables and/or milestones
- dedicated pages on the existing website of the organisation; dedicated sessions to Commission policy priorities; etc
- Relevant online, electronic and limited printed materials during and post event
- Comprehensive and impartial event report based on contribution from a broad audience participating on-site and online to the event
- Streaming live services (at least for some parts of the event e.g. plenary sessions), recordings (in line with GDPR)
- Relevant social media activity such as Twitter, LinkedIn, and other relevant social media.
- In addition, the event/conferences must have a wide European Union dimension, with as many participants as possible from EU Member States and associated countries to the EU4Health Programme;
- Applicants must clearly describe the dissemination strategy.
- Applicants must clearly describe the methodology, tools, timetable and milestones, deliverables, nature and distribution of tasks;
- Applicants must clearly describe the management structure, competence of staff, responsibilities, decision-making, monitoring and supervision;
- Applicants must ensure that the budget is relevant, appropriate, balanced, and consistent in itself and in relation to the objective/s of the conference.
Relevance for EU Macro-Region
EUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
The costs will be reimbursed at the funding rate fixed in the Grant Agreement (60%). You can apply for a higher project funding rate (80%) if your project is of ‘exceptional utility’, i.e. concerns:
- actions where at least 30 % of the budget is allocated to Member States whose GNI per inhabitant is less than 90% of the EU average or
- actions with bodies from at least 14 Member States and where at least four are from Member States whose GNI per inhabitant is less than 90% of the EU average.
The duration of the action must not exceed 12 months and will be organised in 2023 and/or 2024.
The duration of the event is up to 5 calendar days.
Conferences which have already held by the date on which the grant application is submitted are not eligible.
Conferences organised by the Presidencies of the European Union fall outside the scope of the present call.
Proposals must be submitted electronically via the Funding & Tenders Portal Electronic Submission System (accessible via the Topic page in the Search Funding & Tenders section). Paper submissions are NOT possible. Proposals (including annexes and supporting documents) must be submitted using the forms provided inside the Submission System.
Proposals must be complete and contain all the requested information and all required annexes and supporting documents:
- Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)
- Application Form Part B — contains the technical description of the project (to be downloaded from the Portal Submission System, completed and then assembled and re-uploaded)
- mandatory annexes and supporting documents (templates available to be downloaded from the Portal Submission System, completed, assembled and re-uploaded):
- detailed budget table/calculator
- CVs (standard) of core project team
- list of previous projects (key projects for the last 4 years) (template available in Part B)
- Website address of the previous conferences. If the conference website is not online, a summary report of each of the conferences should be provided;
- Draft programme of the conference to be held;
- Statutes of the applicant(s);
- Declaration of absence of conflict of interest from industry (free format).