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Call key data
Knowledge for Action in Prevention and Preparedness (KAPP)
Funding Program
Union Civil Protection Mechanism Funds
Call number
UCPM-2026-KAPP-PVPP
deadlines
Opening
18.02.2026
Deadline
19.05.2026 17:00
Funding rate
90%
Call budget
€ 10,600,000.00
Estimated EU contribution per project
up to € 1,000,000.00
Link to the call
Link to the submission
Call content
short description
The general objective of the projects within the Prevention and Preparedness topic is to enhance collaboration and cooperation on these phases of the DRM cycle among Member States and between the UCPM and third eligible countries. These projects should seek to strengthen efforts in preventing disasters while improving the overall preparedness of the UCPM, its stakeholders, and the wider population.
Call objectives
The Knowledge for Action in Prevention and Preparedness (KAPP) call for proposals aim to identify projects that contribute to strengthening the cooperation among UCPM countries and between the UCPM and third parties in preventing natural and human-induced disasters, as well as enhancing institutional preparedness and individual capacity initiatives. The KAPP calls' objective is to enhance the systemic relevance of the Union Civil Protection Mechanism (UCPM) and support the implementation of the Union disaster resilience goals and the Preparedness Union Strategy.
KAPP Prevention and Preparedness call aims to identify projects that aim to contribute to strengthening the cooperation among the UCPM countries and between the UCPM and third countries for the prevention of natural and human-induced disasters, or to increase the preparedness of the UCPM and its stakeholders by providing funding for institutional preparedness and individual capacity strengthening initiatives.
While cross-border cooperation is relatively well-established in the area of emergency response, cross-border and multi-country cooperation during the prevention and preparedness phases can be further enhanced. Notwithstanding, the response phase could also benefit from streamlined communication protocols and interoperable systems that overcome language barriers in emergency situations.
Disasters know no borders. The ongoing and emerging risks posed by natural and human-induced hazards are cross-border due to their spatial dimension (e.g., earthquakes, fires, severe weather, floods and space weather), as well as the volatility and scale of their impacts (e.g., pandemics, impact of climate change on zoonotic diseases, nuclear/industrial accidents, marine pollution). The human, economic and environmental impacts triggered by these disasters, as well as their likelihood of occurrence exist irrespective of national borders. Emerging technologies such as Artificial Intelligence provide a novel opportunity to address these challenges in a more effective and efficient manner.
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Expected effects and impacts
Applicants are invited to select one or several of the following priorities:
Priority 1: Increasing risk awareness and preparedness of the population
Population plays an important role in disaster prevention and preparedness and citizens are usually the first responders to disasters. National, sub-national and local authorities should cooperate, together with the private sector and civil society organisations, to i) increase disaster risk awareness and understanding of the population, ii) foster a culture of risk prevention and preparedness to risks, iii) create favourable conditions for individuals to actively engage in disaster risk reduction/DRM activities, iv) communicate appropriately during emergencies, v) fighting disinformation and information manipulation in the DRM domain.
Evidence-based risk information and communication, as well as education activities, targeted to the public – including vulnerable groups and persons with disabilities– are effective tools to raise risk awareness, preparedness and contribute to response measures. A good understanding of everyone’s role in case of emergency will improve adherence to public warnings and instructions.
This priority correlates with the Union disaster resilience goal No. 2: ‘Prepare - Increasing risk awareness and preparedness of the population’.
Priority 2: Enhancing from early warning to early action
Early warning systems are key elements for disaster risk reduction and climate change adaptation in view of the recent extreme weather events and cascading impacts across sectors. Taking into account climate scenarios, and other new risks, the importance of advanced multi-hazard and risk warnings has never been more widely acknowledged. Although in Europe there is considerable experience with early warning systems, especially for weather and climate-related hazards, recent disasters have shown that more effort and collaboration is necessary to bring the alert to the right decision level and up to the individual citizens. This call will support proposals that aim to strengthen the understanding between forecasting institutions and public authorities at various levels (national, regional, local) in order to enable a more rapid action through public warning mechanisms and arrangements, before or after a disaster strikes.
This priority correlates with the Union disaster resilience goal No. 3: ‘Alert - Enhancing early warning’.
Priority 3: Ensuring a robust civil protection system by strenghtening institutional capacity
Ensuring a robust civil protection system plays a crucial part in efficiently meeting the demands placed on civil protection and DRM authorities, in particular during and after a disaster, when society needs them most. Challenges related to emerging risks, increasing complexities during disasters, changing parameters as a result of climate change and the ever-growing risk of concurrent disasters or prolonged emergencies, require institutions with a role in DRM to adapt and prepare themselves accordingly.
Activities should focus on advancing preparedness, within and between organisations, sectors and borders, especially in the context of applying lessons identified in previous emergencies to existing structures and processes. A “whole of society” approach should be applied by further developing cooperation between public bodies, private sector, communities and other stakeholders. In addition, ‘preparedness by design’ should be embedded in across policies and investments. Proposals should also facilitate the transfer of knowledge or integration of science and innovation, including AI based tools, in the work of civil protection and other relevant authorities. In addition, this priority will focus on developing skills, expanding relevant knowledge, and improving capacity and performance of organisations or functional groups. As a result, the gained knowledge and experience should be applied nationally, bilaterally or internationally in a way that benefits the UCPM in the disaster risk prevention, preparedness or response activities.
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Expected results
Under Priority 1 (Increasing risk awareness and preparedness of the population), this call for proposals co-finances activities that aim to enhance risk awareness, understanding and preparedness of the population, including through increasing the overall level of risk awareness, prevention and preparedness of individuals and communities , improving public access to disaster risk information, and enhancing the culture of risk prevention, self-protection, readiness and pro-active engagement of citizens. Proposals aiming to increase the availability of tools, trainings, and guidelines on raising citizens’ awareness on disaster risks, and on fighting disinformation and information manipulation in the DRM domain, are also eligible.
Under Priority 2 (Enhancing from early warning to early action), this call for proposals will co-finance activities that aim to adapt warning protocols to the operational needs of emergency responders and society at large, as well as proposals that strengthen public warning and alert systems. Proposals should also demonstrate that they build on previous efforts or that there is a clear and evidenced identified gap for the action. Joint capacity building activities of forecasting organisations, public administration, critical infrastructure managers, or other relevant organisations, are key to making early warning relevant and understandable for all. Proposals that promote the use of new technologies, such as Artificial Intelligence or Machine Learning, are also encouraged and the same applies for proposals that link up forecasting tools with wildfire behaviour analysis in order to serve national or regional operational needs.
Under Priority 3 (Ensuring a robust civil protection system by strengthening institutional capacity), this call for proposals will co-finance integrated projects that aim to strengthen the ability of institutions tasked with civil protection or DRM to effectively prepare for future disasters and to embed the preparedness-by-design principle across policies and investments. The focus of the activities should lie on expanding knowledge, skills, procedures, and tools in order to strengthen capacity at organisational level. Projects can focus on any or all of the following elements: gathering of knowledge and good practices from different DRM stakeholders, integrating input from science and research institutions into knowledge sharing activities relevant for DRM, elaboration of methodologies for skill and knowledge transfer. Activities may also focus on integrating lessons learnt from recent emergencies into capacity strengthening initiatives.
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Eligibility Criteria
Regions / countries for funding
Moldova (Moldova), Albania (Shqipëria), Armenia (Հայաստան), Azerbaijan (Azərbaycan), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Georgia (საქართველო), Iceland (Ísland), Israel (ישראל / إِسْرَائِيل), Kosovo (Kosova/Kosovë / Косово), Montenegro (Црна Гора), Morocco (المغرب), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Tunisia (تونس /Tūnis), Türkiye, Ukraine (Україна)
eligible entities
Education and training institution, International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnership
Yes
Project Partnership
In order to be eligible, the applicants (beneficiaries and affiliated entities) must:
- be legal entities (public or private bodies)
- be established in one of the eligible countries, i.e.:
- EU Member States (including overseas countries and territories (OCTs))
- UCPM Participating States: Albania, Bosnia and Herzegovina, Iceland, Moldova, Montenegro, North Macedonia, Norway, Serbia, Türkiye and Ukraine (list of participating countries).
- Instrument for Pre-Accession (IPA) beneficiary countries not participating in the UCPM: Kosovo
- European Neighbourhood Policy countries not participating in the UCPM: East (Armenia, Azerbaijan, Georgia) and South (Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine and Tunisia).
Proposals must be submitted by a consortium consisting of at least three beneficiaries from a minimum of three different eligible states.
The project coordinator must be an entity from a UCPM Member/Participating State.
In order to strengthen the relevance of KAPP projects for public authorities, the consortium must include at least one civil protection or DRM public administration organisation, as a beneficiary or associated partner. This organisation may be a national, regional or local authority (+30,000 inhabitants).
other eligibility criteria
Specific cases
Natural persons — Natural persons are NOT eligible (with the exception of self-employed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).
European groupings of territorial cooperation (EGTC) — They are composed of public entities of different Member States under a new entity with full legal personality. Through an EGTC Member State public authorities can set up a single joint structure to implement projects, investments or policies in the territory covered by the EGTC, whether co-financed by the EU budget or not. EGTC members can be Member States, regional or local authorities, associations and any other public body.
International organisations — International organisations are eligible. The rules on eligible countries do not apply to them.
Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.
EU bodies — EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.
Associations and interest groupings — Entities composed of members may participate as ‘beneficiaries without legal personality’.
Countries currently negotiating association agreements — Beneficiaries from countries with ongoing negotiations for participation in the programme (see list above) may participate in the call and can sign grants if the negotiations are concluded before grant signature (with retroactive effect, if provided in the agreement).
EU restrictive measures — Special rules apply for certain entities (e.g. entities subject to EU restrictive measures under Article 29 of the Treaty on the European Union (TEU) and Article 215 of the Treaty on the Functioning of the EU (TFEU)). Such entities are not eligible to participate in any capacity, including as beneficiaries, affiliated entities, associated partners, subcontractors or recipients of financial support to third parties (if any).
EU conditionality measures — Special rules apply for entities subject to measures adopted on the basis of EU Regulation 2020/2092 Such entities are not eligible to participate in any funded role (beneficiaries, affiliated entities, subcontractors, recipients of financial support to third parties, etc.). Currently such measures are in place for Hungarian public interest trusts established under the Hungarian Act IX of 2021 or any entity they maintain (see Council Implementing Decision (EU) 2022/2506, as of 16 December 2022)
Additional information
Topics
Relevance for EU Macro-Region
EUSDR - EU Strategy for the Danube Region, EUSBSR - EU Strategy for the Baltic Sea Region, EUSALP - EU Strategy for the Alpine Space, EUSAIR - EU Strategy for the Adriatic and Ionian Region
UN Sustainable Development Goals (UN-SDGs)
project duration
24 months
Additional Information
Proposals must be submitted electronically via the Funding & Tenders Portal Electronic Submission System (accessible via the Topic page in the Calls for proposals section). Paper submissions are NOT possible.
Proposals (including annexes and supporting documents) must be submitted using the forms/templates provided inside the Submission System (NOT the documents available on the Topic page — they are only for information).
Proposals must be complete and contain all the requested information and all required annexes and supporting documents:
- Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online). (Important: Please note that in ‘Section 1: General Information’, under 'Free Keywords,' applicants are encouraged to use keywords from the 'List of Keywords for the UCPM 2026 Calls for Proposals' (available in the UCP Knowledge Network platform) where possible. Additional keywords reflecting the proposal's specific characteristics may also be included.
- Application Form Part B — contains the technical description of the project (template to be downloaded from the Portal Submission System, completed, assembled and re-uploaded)
- mandatory annexes and supporting documents (templates to be downloaded from the Portal Submission System, completed, assembled and re-uploaded):
- Detailed budget table (mandatory excel template available in the Submission System)
- CVs (standard) of core project team
- Activity reports of last year (all participants) (not applicable to public bodies, Member State authorities, international organisations, private higher education institutions that have been established for more than 5 years)
- List of previous projects (key projects for the last 4 years) (dedicated section included in Part B)
- Letter of support from the competent national civil protection authority of the country of each partner participating in the consortium that will receive the EU grant, namely, beneficiaries and affiliated entities. Participants which themselves are the national authority or which are international organisations are exempted from submitting this document. Only letters submitted from the competent civil protection authority acting at national level will be accepted. This requirement also applies to proposals dealing with a particular hazard (for instance, marine pollution), for which authorities other than the national civil protection authority may be responsible. Guidance on the information to be provided to the national authority when seeking endorsement is available in the section dedicated to this call on the KAPP webpage (specific word template available in the Submission System)
- Annex of key performance indicators (KPIs). To help measure outputs and impacts of the Commission’s intervention through this Call for proposals, a set of common project indicators have been defined. The set of KPIs is available in the section dedicated to this call on the KAPP webpage. Applicants are requested to provide their targets to those indicators relevant for the proposal and submit the filled in form with the application. The chosen indicators must be coherent with the description provided in sections 1.2 and 2.5 of the application form. Data on realised indicator values will be collected from beneficiaries as part of one deliverable in the last month of the project execution.
Proposals are limited to maximum 50 pages (Part B).
Proposals requesting more than EUR 1 000 000 as the EU contribution are not admissible.
Call documents
Call Document UCPM-2026-KAPP-PVPPCall Document UCPM-2026-KAPP-PVPP(837kB)
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