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Call key data

Net-Zero AI4Permitting

Funding Program

Pilot Projects and Preparatory Actions (PPPAs)

Call number

PPPA-2026-NETZERO

deadlines

Opening
01.04.2026

Deadline
03.06.2026 17:00

Funding rate

80%

Call budget

€ 7,150,000.00

Estimated EU contribution per project

between € 1,500,000.00 and € 2,400,000.00

Link to the call

Link to the submission

Call content

short description

The objective of the Net-Zero AI4Permitting call for proposals is to stengthen the administrative capacity of permitting authorities in Net-Zero Acceleration Valleys by deploying digital and AI enabled solutions that reduce processing time, improve transparency and optimise the use of staff resources.

Call objectives

The call for proposals is aimed at local authorities involved in industrial permitting procedures. These procedures typically encompass a range of permits necessary for ensuring compliance with environmental, safety, and operational standards. Examples include Environmental Impact Assessments (EIA) for projects with potential environmental effects, Integrated Pollution Prevention and Control (IPPC) permits for pollution management, and various construction and operational permits. The direct award will focus on supporting local authorities located in net-zero acceleration valleys within coal regions, as outlined in the Net Zero Industry Act.

The primary objective is to enhance the administrative capabilities of local permitting authorities in managing permitting requests. This will be achieved by supporting the procurement or development of AI-based systems, or, in exceptional cases, systems based on other digital technologies, to meet the new streamlined permitting requirements under the Net-Zero Industry Act.

A further objective is to improve interoperability across digital infrastructure, ensuring smooth integration and cohesion between existing systems at both local, regional and - where possible - national levels.

Additionally, the call for proposal seeks to ensure that all permitting processes comply robustly with EU and national legislative frameworks, enhancing regulatory adherence and minimizing legal barriers.

By incorporating state-of-the-art digital and AI technologies, the call for proposals will contribute to automating routine tasks, reducing the burden on permitting authorities and allowing them to focus on more strategic decision-making. It will also contribute to improving transparency, enabling easier tracking of processes, deadlines and follow-up actions and making permitting more user friendly both for applicants and authorities.

Cross-border cooperation will be facilitated to share best practices and successful models, promoting replication and scalability of effective solutions in other regions.

Projects are invited to prioritise designs that enable replication across regions and Member States and/or reuse beyond net-zero permitting, including through modular architectures, documented interfaces, and implementation playbooks.

Through focused consultation with project developers, the projects need to capture insights and feedback, ensuring that solutions are tailored to meet actual user needs, particularly in front office systems, making them user-centric and efficient.

Collectively, these objectives are set to position Net-Zero Acceleration Valleys as leaders in digital permitting innovation, driving the transition towards sustainable industrial practices. In doing so, they should serve as showcase examples that can be scaled and replicated across similar permitting processes, including Coal Regions in Transition, other industrial cluster initiatives or industrial projects of strategic relevance, while generating positive spillover effects on other regions and countries.

Proposals must target the following priorities:

  • Acceleration and streamlining of permitting processes: Enhance efficiencies in permitting systems to reduce processing times and resource expenditures.
  • Digital infrastructure interoperability: Facilitate seamless integration between local, national, and EU systems to ensure unified operations and data sharing.
  • Compliance with EU and national legislation: Align permitting processes with existing legislative frameworks (in particular the Net-Zero Industry Act) to ensure legal adherence and reduce regulatory barriers, and to ensure the required level of protection and security of the information and data processed.
  • Cross-regional and cross-border replication and reusability: Prioritise solutions that can be adopted by multiple permitting authorities across regions and Member States and reused for other permitting themes beyond net-zero, supported by a credible replication plan and evidence of interest from additional adopters.
  • Alignment with ongoing digitalization initiatives: Coordinate efforts with existing projects focused on digitalization in Member States governments and authorities to create synergies and prevent duplication, optimizing resources.
  • Consultation and feedback collection: Engage stakeholders actively in the system development process, incorporating feedback to ensure solutions are functional and effective.
  • Deployment and training to upskill staff: Provide comprehensive training programmes and resources to upskill the staff of permitting authorities, ensuring they are adept in utilizing new systems and technologies effectively.

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Expected effects and impacts

The projects are expected to deliver transformative impacts on the permitting process in the selected Net-Zero Acceleration Valleys. A key impact will be the substantial reduction in time and resource consumption, leading to faster processing and more efficient allocation of resources through streamlined procedures and automated digital platforms.

Enhanced interoperability and data-sharing across systems must facilitate seamless communication and collaboration among various agencies, improving decision-making and service delivery. This shall result in a more cohesive network of information exchange, reducing redundancies and increasing transparency in the permitting process.

Cross-border sharing of experiences must help the implementation of effective solutions on a broader scale, fostering international collaboration and the potential adoption of best practices across different jurisdictions.

A core expected impact is measurable replication of readiness and uptake beyond the pilot site(s), demonstrated through:

  • commitments or letters of intent from additional permitting authorities (cross-regional and/or cross-border),
  • concrete adoption pathways (governance, resourcing, and timeline), and
  • reusable artefacts that materially reduce the effort for other authorities to adopt the solution.

Finally, by incorporating user feedback, the projects must ensure that permitting systems are designed with the end-user in mind, resulting in solutions that cater to the specific needs of project developers.

Collectively, these impacts shall result in more efficient, and user-friendly permitting processes, enhancing collaboration, innovation, and service delivery across jurisdictions, while fostering a forward-thinking approach to regulatory management.

Applicants must identify their projects’ KPIs to achieve expected impact. KPIs should be realistic and achievable and must be listed in the proposals.

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Expected results

The possible types of activities which can be undertaken by the projects are the following (non-exhaustive list):

  • Conducting a system analysis: Performing comprehensive assessments to identify inefficiencies and delays within current permitting processes. Analysing the process workflow and competence distribution, to identify possible bottlenecks and workflow elements that can be assisted by AI solutions to speed up the process. This analysis shall help design targeted solutions that align with EU and national legislative requirements.
  • Procurement and/or deployment of digital/AI-based solutions: Acquiring and integrating AI-driven platforms to automate routine tasks and enhance decision-making capabilities. These solutions shall streamline workflows and reduce the manual burden on permitting authorities.
  • Enhancement of existing IT solutions: Upgrading current IT infrastructure to incorporate advanced digital/AI features that improve interoperability and system performance. Enhancements shall ensure seamless data exchange and compatibility with other integrated systems.
  • Development of user-centric front office systems: Designing intuitive and accessible user interfaces for applicants based on feedback from project developers and end-users. By prioritizing user experience, these systems must facilitate smoother interactions and improve overall satisfaction. 
  • Comprehensive staff training programmes: Developing and delivering training sessions to upskill the staff of permitting authorities in utilizing new technologies effectively. These must ensure that personnel are equipped with the necessary skills to adopt and leverage the newly deployed or upgraded systems.
  • Collaboration with ongoing digitalization initiatives: Engaging with existing projects focused on digitalization to leverage synergies and share resources. This collaboration must aim to prevent duplication of efforts and optimize impactful integration.
  • Consultations for feedback and system improvement: Organizing regular consultation sessions with stakeholders, including project developers, to gather valuable insights into system needs and improvements. Feedback from these sessions shall inform iterative enhancements to align solutions with practical demands.
  • Cooperation activities between authorities: Fostering partnerships among local, regional, and national permitting authorities including cross-border activities to ensure coordinated efforts and policy coherence. These activities must support unified approaches and peer learning across different jurisdictions.
  • Packaging outputs for replication and reuse: Producing reusable assets such as reference architectures, interface specifications, data dictionaries/mappings, procurement-ready requirement lists, training curricula, and an adoption playbook that enable transfer to additional authorities (including in other Member States) and, where relevant, to other permitting domains.
  • Engagement with Project Developers and IT/AI Solution Providers: Establishing strong cooperation frameworks that include project developers and tech providers to integrate cutting-edge solutions. This collaboration shall ensure that technologies developed are aligned with real-world needs and scalable across different platforms.

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Eligibility Criteria

Regions / countries for funding

EU Member States, Overseas Countries and Territories (OCT)

eligible entities

Education and training institution, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)

Mandatory partnership

No

Project Partnership

In order to be eligible, the applicants (beneficiaries and affiliated entities) must:

  • be legal entities (public or private bodies)
  • be established in one of the eligible countries, i.e.: EU Member States (including overseas countries and territories (OCTs)
  • be involved in industrial permitting procedures in designated Net-Zero Acceleration Valleys and/or in potential Net-Zero Acceleration Valleys, and supported by an endorsement letter from a national authority designating the Net-Zero Acceleration Valley. This applies to local, regional and national permitting authorities.

Proposals must be submitted by a consortium of at least four applicants (beneficiaries; not affiliated entities), which complies with the following conditions:

  • minimum four independent entities from two different Member States
  • at least two public authorities from the already established and/or potential Net-Zero Acceleration Valley, recognised via the endorsement letter
  • the Coordinator of each Consortium must be one of the public authorities described in the above bullet point.

other eligibility criteria

Specific cases

Exceptional funding — Entities from other countries (not listed above) are exceptionally eligible, if the granting authority considers their participation essential for the implementation of the action.

Natural persons — Natural persons are NOT eligible (with the exception of self-employed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).

International organisations — International organisations are NOT eligible.

Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.

EU bodies — EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.

Associations and interest groupings — Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’.

EU restrictive measures — Special rules apply for entities subject to EU restrictive measures under Article 29 of the Treaty on the European Union (TEU) and Article 215 of the Treaty on the Functioning of the EU (TFEU). Such entities are not eligible to participate in any capacity, including as beneficiaries, affiliated entities, associated partners, subcontractors or recipients of financial support to third parties (if any).

EU conditionality measures — Special rules apply for entities subject to measures adopted on the basis of EU Regulation 2020/2092. Such entities are not eligible to participate in any funded role (beneficiaries, affiliated entities, subcontractors, recipients of financial support to third parties, etc). Currently such measures are in place for Hungarian public interest trusts established under the Hungarian Act IX of 2021 or any entity they maintain (see Council Implementing Decision (EU) 2022/2506, as of 16 December 2022).

Additional information

Topics

Administration & Governance, Institutional Capacity & Cooperation, 
Digitalisation, Digital Society, ICT

Relevance for EU Macro-Region

EUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region

UN Sustainable Development Goals (UN-SDGs)

project duration

between 24 and 30 months

Additional Information

Proposals must be submitted electronically via the Funding & Tenders Portal Electronic Submission System (accessible via the Topic page in the Calls for proposals section). Paper submissions are NOT possible.

Proposals (including annexes and supporting documents) must be submitted using the forms provided inside the Submission System.

Proposals must be complete and contain all the requested information and all required annexes and supporting documents:

  • Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)
  • Application Form Part B — contains the technical description of the project (template to be downloaded from the Portal Submission System, completed, assembled and re-uploaded) 
  • mandatory annexes and supporting documents (templates to be downloaded from the Portal Submission System, completed, assembled and re- uploaded):
    • detailed budget table/calculator
    • list of previous projects (key projects for the last 3 years) (template available in Part B)
    • an endorsement letter from the relevant authority who designates the Net-Zero Acceleration Valley. The letter must recognise all the authorities included as applicants in the Consortia as the permitting authorities being involved in industrial permitting procedures in designated Net-Zero Acceleration Valleys and/or in potential Net-Zero Acceleration Valleys.

Proposals are limited to maximum 70 pages (Part B).


Financial support to third parties is not allowed.