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Call key data
Safeguarding Europe’s Born-digital Heritage
Funding Program
Pilot Projects and Preparatory Actions (PPPAs)
Call number
PPPA-2026-BORN-DIGITAL-HERITAGE
deadlines
Opening
04.06.2026
Deadline
16.07.2026 17:00
Funding rate
85%
Call budget
€ 1,985,000.00
Estimated EU contribution per project
€ 1,985,000.00
Link to the call
Link to the submission
Call content
short description
The overall objective of this pilot project is to assess the state-of-play of the preservation of and access to born-digital heritage in the EU in order to develop a roadmap for progress towards adapting legal deposit laws and best practices.
Call objectives
The project should provide a comprehensive mapping of the preservation and access to such material and related data in the EU as regards existing legislative and non-legislative frameworks, initiatives, practices.
The development of the roadmap should be based on testing the feasibility, usefulness and potential impact of different measures and actions, supported by the outcomes of the exploratory assessment and mapping activities.
The pilot project will assess the present situation of born-digital heritage material and related data in the EU, in particular:
It will map and assess in which areas born-digital heritage is already being preserved, what types of such material is being preserved and what types are not, and the reasons behind their preservation or lack thereof, including relevant technical aspects.
It will examine and map relevant European and national regulatory frameworks, good practices, barriers and challenges, and other factors influencing the preservation or lack thereof of and access to born-digital heritage.
The research, mapping, assessment and roadmap development should include and take into account the most extensive range of types of born-digital heritage possible, and must include digital art, web archives, content created outside cultural heritage institutions, and video games.
The pilot project should explore and provide clarity, based on EU law, to heritage institutions and other relevant stakeholders about the possibilities for the creation of preservation copies of material that can be licensed or otherwise legally accessed but not acquired.
The project is expected to leverage the expert knowledge and networks, available data and frameworks built up by existing preservation initiatives, as well as technical and legal knowledge of relevant stakeholders, inter alia libraries and archives, including the common European data space for cultural heritage and the Europeana initiative etc.
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Expected effects and impacts
The project will explore the feasibility of a roadmap based on the assessment of the situation around the preservation of born-digital heritage, the mapping of legal and non-legal frameworks and the adoption of good practices that would help further born-digital heritage preservation. It will provide information regarding challenges and barriers related to existing legal and non-legal frameworks, such as copyright, digital storage, licencing, etc., and practical solutions to contribute to wider born-digital heritage preservation.
Overall, the project should contribute to stakeholders and interested parties’ understanding of the legal and policy situation and practices related to the preservation of and access to born-digital heritage, and present possible ways forward to facilitate the preservation of and access to born-digital heritage by:
- delivering a clear assessment of the share and types of born-digital cultural heritage being preserved in the EU, and of what should be preserved from the perspectives of different fields and in the context of possible (re)use of the preserved digital assets;
- providing a mapping of national, European and international legal, regulatory and policy frameworks, past and ongoing initiatives, good practices related to and relevant for the preservation of and access to (licensed) born-digital cultural heritage;
- assessing and reporting on other (non-legislative) factors that may be influencing practices for the preservation of and access to born- digital heritage; and
- establishing a roadmap and recommendations, and a list of legislative and non-legislative measures which could facilitate and foster optimal practices across Europe for the preservation of born-digital heritage and access to such resources;
- raising awareness among policymakers, institutions and public about importance of born-digital heritage and the challenges of preservation, its challenges and benefits.
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Expected results
To produce a comprehensive strategy for improving the preservation and access to Europe’s born-digital cultural heritage based on data, legal and policy analysis, stakeholder insights and practical recommendations, the scope of the pilot project is:
1. Assessing the share of Europe’s born-digital cultural heritage being preserved
- Providing clear qualitative baseline as percentage or estimate of born-digital cultural heritage currently preserved in Europe, by country and sector (e.g. museums, libraries, archives), and type of content (e.g. websites, digital art, video games) and identify relevant repositories of born-digital heritage and related data;
- Identifying significant gaps between what is preserved and defining and prioritising what should be preserved for research, innovation and other areas in different sectors,
- identifying born-digital heritage at risk;
- Raising awareness and increasing the visibility and the scale of the preservation challenge among policymakers, institutions, and the public through efficient communication channels, including via a project website.
2. Mapping the legal and policy landscape for preservation and access
- Providing a comprehensive overview of current laws, regulations, and policies affecting born-digital heritage preservation and access across Europe, including differences and harmonisation opportunities;
- Identifying how existing frameworks (e.g. EU legislation, national archival laws) support or hinder preservation and access, with case studies of successful or problematic implementations;
- Inventorying ongoing initiatives (e.g. Europeana, national digital archives) and their legal contexts, showing where collaboration or legal reform is most needed.
- Providing clear recommendations for possible legal and policy adjustments or new instruments to address gaps, such as standardised licensing models or exceptions for institutions and/or activities in relation to born-digital heritage.
3. Mapping non-legislative factors influencing preservation practices
- Identifying a list of key non-legal barriers (e.g. technical, financial, organisational, cultural) affecting preservation and access, evidenced by interviews and/or surveys;
- Identifying good practices and documenting of innovative solutions used by institutions to overcome barriers;
- Exploring how different stakeholders (e.g. creators, institutions, funders, users) perceive and prioritise born-digital preservation, exposing misalignments or opportunities for collaboration;
- Developing practical tools or guidelines to help institutions navigate non-legal challenges, such as technical standards, funding strategies, or advocacy templates, and proposals for scalable pilot programs for institutions bases on these to test new approaches, and communicate them through relevant communication channels.
4. Establishing recommendations for legislative and non-legislative measures
- Establishing a prioritised list of potential legislative changes (e.g. in relation to copyright law, mandatory deposit requirements for digital content) and non-legislative actions (e.g. funding programs, training initiatives, public-private partnerships);
- Testing the feasibility and providing a realistic, step-by-step implementation roadmap for adopting measures, including timelines, responsible actors, and expected outcomes, based on the results of the project’s activities strands;
- Developing and testing a communication plan/advocacy strategy to build support and awareness among policymakers, institutions, and the public;
- Organising a closing event to bring together relevant stakeholders in discussions and to amplify the impact of the project’s results.
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Eligibility Criteria
Regions / countries for funding
eligible entities
Education and training institution, International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnership
Yes
Project Partnership
In order to be eligible, the applicants (beneficiaries and affiliated entities) must:
- be legal entities (public or private bodies)
- be established in one of the eligible countries, i.e.: EU Member States (including overseas countries and territories (OCTs))
The call is open to legal entities established in the EU, in particular non-profit organisations, for-profit private organisations, international organisations, public bodies, academia/universities/research organisations.
Proposals must be submitted by a consortium of at least 5 applicants (beneficiaries; not affiliated entities), which complies with the following conditions:
- minimum 5 independent entities from 5 different eligible countries.
Affiliated entities to a beneficiary, if any, do not sign the grant and therefore do not become beneficiaries themselves, do not count for the minimum number of applicants.
other eligibility criteria
Specific cases
Natural persons — Natural persons are NOT eligible.
International organisations — International organisations are eligible. The rules on eligible countries do not apply to them.
Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.
EU bodies — EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.
Affiliated entities — Legal entities having a legal or capital link with applicants, which is neither limited to the action nor established for the sole purpose of its implementation, may take part in the action as affiliated entities, and may declare eligible costs as specified in section 10. For that purpose, applicants shall identify such affiliated entities in the proposal and application form.
Associations and interest groupings — Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’.
EU restrictive measures — Special rules apply for entities subject to EU restrictive measures under Article 29 of the Treaty on the European Union (TEU) and Article 215 of the Treaty on the Functioning of the EU (TFEU). Such entities are not eligible to participate in any capacity, including as beneficiaries, affiliated entities, associated partners, subcontractors or recipients of financial support to third parties (if any).
EU conditionality measures — Special rules apply for entities subject to measures adopted on the basis of EU Regulation 2020/2092. Such entities are not eligible to participate in any funded role (beneficiaries, affiliated entities, subcontractors, recipients of financial support to third parties, etc.). Currently such measures are in place for Hungarian public interest trusts established under the Hungarian Act IX of 2021 or any entity they maintain (see Council Implementing Decision (EU) 2022/2506, as of 16 December 2022). The indicative list of affected entities (the trusts and the entities they maintain) is available under this link. This link will bring you to the official Annex to Hungarian Act IX of 2021.
Additional information
Topics
Relevance for EU Macro-Region
EUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
project duration
18 months
Additional Information
Proposals must be submitted electronically via the Funding & Tenders Portal Electronic Submission System (accessible via the Topic page in the Calls for proposals section. Paper submissions are NOT possible.
Proposals (including annexes and supporting documents) must be submitted using the forms provided inside the Submission System ( NOT the documents available on the Topic page — they are only for information).
Proposals must be complete and contain all the requested information and all required annexes and supporting documents:
- Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)
- Application Form Part B — contains the technical description of the project (template to be downloaded from the Portal Submission System, completed, assembled and re-uploaded)
- mandatory annexes and supporting documents (templates to be downloaded from the Portal Submission System, completed, assembled and re-uploaded):
- detailed budget table/calculator
- CVs (standard) of core project team
- applicants’ activity reports of last year
- list of previous projects (key projects for the last 4 years) (template available in Part B).
Proposals are limited to maximum 70 pages (Part B). Shorter proposals are welcome.
Call documents
Call Document PPPA-2026-BORN-DIGITALCall Document PPPA-2026-BORN-DIGITAL(522kB)

