An amendment request is an act by which the terms and conditions in the grant agreement are changed. It must be signed electronically via the electronic exchange system of the participant portal.
An audit is a formal inspection by independent auditors (sometimes at the beneficiaries' premises) to verify compliance with the conditions set out in the grant agreement. It can be a financial audit (examination of beneficiaries' accounts and records) or a performance audit (examination of project implementation and results). An audit always ends with a report drawn up in accordance with an adversarial procedure.
The consortium agreement is a (binding) internal written agreement between the beneficiaries on their functioning and coordination in order to ensure the proper implementation of the project. The consortium agreements may regulate the internal organisation of the consortium, the distribution of EU funds, additional rules on rights and obligations regarding background and results, the resolution of internal disputes, liability, indemnity and confidentiality agreements between beneficiaries, etc. The consortium agreement may not contain provisions that conflict with the grant agreement.
The term costs includes all eligible costs incurred for a project.
Eligible costs usually include the following cost categories:
- Personnel costs
- Subcontracting costs
- Acquisition costs
- Travel and subsistence costs
- Equipment costs
- Cost of other goods and services
- Other costs
- Indirect costs (overheads, usually a percentage mark-up on the other cost categories).
Depending on the funding instrument, these costs may be actual costs or 'simplified cost forms' (i.e. based on unit costs, lump sums or flat rates).
A deliverable is a specific (partial) result of a project that is important with regard to the overall objectives of the project. Deliverables are planned in the course of project creation and are an essential part of the work programme during project implementation. In many cases, the fulfilment of the defined deliverables is relevant for the disbursement of funding.
Dissemination means publishing the results of a project by other appropriate means than protection or exploitation (e.g. scientific publications).
The grant agreement is the contract concluded between the EU and the beneficiaries. It sets out the rights and obligations that apply to the grant. It consists of a main part and annexes (e.g. defining the project content and budget).
The impact of a project is its consequences, including the potential social, economic and financial benefits that a particular project has for the community.
A milestone is a checkpoint in the project that helps to document progress. It may correspond to the completion of an important deliverable so that the next phase of work can begin, but it may also be required in intermediate phases to allow corrective action to be taken for problems that have occurred.
A project objective is a pre-determined outcome towards which efforts are directed. An objective is measurable and can be evaluated at the end of a project. Projects can have one or more objectives, divided into general and specific ones.
An outcome is a medium-term result of a project, usually related to the project goal.
An output is a direct result of the first level of a project. An output can be any tangible or intangible product resulting from the project activities.