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Call key data
EU4CSOs In Ukraine - Call for Proposals 2025
Funding Program
Ukraine Facility
Call number
EuropeAid/184490/DD/ACT/UA
deadlines
Opening
18.11.2025
Deadline
29.01.2026 12:00
Funding rate
51 - 95%
Call budget
€ 17,000,000.00
Estimated EU contribution per project
between € 1,000,000.00 and € 2,500,000.00
Link to the call
Link to the submission
Call content
short description
The global objective of this call for proposals is to involve civil society in Ukraine in building and maintaining a resilient and inclusive democratic country, amid challenges created by the war of the Russian Federation against Ukraine and in the context of Ukraine’s EU accession reforms. Emphasis shall be on supporting medium-size, small and grassroots organisations, including those with their operational base located outside the capital city Kyiv.
Call objectives
The specific objective of this call for proposals is to support partnerships among CSOs in selected priority areas that allow to capacitate organisations to jointly engage in the implementation and monitoring of reforms, to contribute to policy and decision making, to cooperate with public authorities and support delivery of essential services, to strengthen local and grass-roots organisations, promote citizens participation and democratic processes, and to ensuring fair and equal development that leaves nobody behind.
In this call for proposals support to third parties through the inclusion of sub-granting schemes is obligatory.
Expected effects and impacts
This call for proposals is divided into five lots, as indicated below.
Lot 1 - Women/ Gender equality
Priorities include, but are not limited to:
- Strengthen the role of civil society organizations and women’s movements in advancing reforms aimed at reducing gender inequality in Ukraine;
- Combat gender-based violence, conflict-related sexual violence, and other severe human rights violations, ensuring accountability and support for survivors.
- Promote gender equality in the armed forces, supporting women in the military and veterans;
- Promote equal and inclusive participation in political, social, and recovery processes in Ukraine, reduce discrimination against LGBTIQ+ persons, women and girls from national and religious minorities, older women, women and girls with disabilities, and other groups at risk of marginalization.
Lot 2 – Media
Priorities include, but are not limited to:
- Support self-sustainability of targeted media outlets to operate effectively and independently, both financially and journalistically, with tangible mid-term results.
- Support modernisation of Ukrainian media newsrooms (through e.g. new technical solutions, AI tools) in order to strengthen their position in the market and improve the linkage with audiences.
- Reinforce Ukrainian media trustworthiness and respectability among Ukrainian audiences by increasing Ukrainian journalists’ capacity to explain and inform about developments with regard to democratic accountability and reforms.
Lot 3 – Human Rights
Priorities include, but are not limited to:
- Combat human rights violations, ill-treatment, inequality, and all forms of social exclusion in Ukraine, with particular emphasis on supporting groups at risk of multiple discrimination and/or disadvantages
- Address the negative consequences of Russia’s war against Ukraine, empower survivors of war crimes and people experiencing occupation, advance justice, promote truth-telling and memorialization, and support the restoration of rights
- Strengthen human rights awareness and foster human rights activism, building a culture of respect for human dignity, equality, and justice
Lot 4 – Social Cohesion
Priorities include, but are not limited to:
- To empower civil society organisations, including grassroots organisations, to facilitate the provision of social services to vulnerable and marginalised groups in Ukraine (e.g. IDPs, LGBTIQ+, children, elderly people, persons with disabilities, Roma) and to strengthen the relations between local communities and local authorities with the vulnerable groups in their region, notably by facilitating employment opportunities in coordination with local employers
- To contribute to building and enhancing the unity of citizens to share a common sense of identity and belonging, and work towards the same national goals
- To support the reintegration of veterans through the provision of mental, psychosocial, social and employment, entrepreneurship support, ensuring the fair treatment for veteran men and women, but also maintaining social cohesion
Lot 5 – Youth
Priorities include, but are not limited to:
- To strengthen the resilience and integration of youth and develop their skills to work with young internally displaced persons (IDPs)
- To enhance the youth participation in local and national policies and develop peer-to-peer relations with Ukrainian youth abroad
- To support the youth ecosystem in UA in terms of alignment with the EU policies or best practices (e.g. EU Youth Strategy, the Youth Guarantee, the Erasmus+ program etc. ) and provide institutional and technical support to youth projects and programs strengthening the resilience of young people
- To promote youth activation and engagement with the local communities by enhancing the engagement of youth in sport organisations at a decentralised community-based level
All actions should be gender sensitive and rights-based. The actions should address crosscutting issues related to gender-equality, environmental practices, inclusion of people with disabilities and minority groups.
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Expected results
The following types of activities may be financed under this call per lot. However, the lists are not exhaustive.
Lot 1: Women/Gender equality
- Collect high-quality data, monitor, and analyse the state of gender equality and cases of discrimination in Ukraine, to inform evidence-based action and policy
- Document and report gender-based violence, conflict-related sexual violence, and other human rights violations, to raise public awareness, promote accountability, advance justice and empower survivors
- Support the Government of Ukraine in implementing reforms to reduce discrimination and inequality, including through information-sharing, exchange of expertise; capacity-building, and integration of gender equality-based approaches into policies and practices
- Strengthen professional networks among civil society organizations working on gender equality, with particular emphasis on engaging grassroots organizations and fostering collaboration with other relevant stakeholders
- Promote a culture of zero tolerance towards gender-based violence, conflict-related sexual violence, and all forms of discrimination
- Support community-based initiatives that advance gender equality and foster equal participation in decision-making at the local level
- Promote and strengthen women’s leadership, with a focus on increasing representation in professional fields traditionally dominated by men
Lot 2: Media
- Conduct analyses and data collection on media trust perception and outreach and/ or issues that have to do with freedom of expression and media regulation
- Enable timely and accurate watchdog reporting (including early warning), networking and experience sharing between foreign, national and regional/local actors
- Conduct activities that will lead to increased reporting and production capacities, technical expertise and sector knowledge by civil society and/or journalists carrying out investigative and monitoring activities
- Support the development and enforcement of professional ethical standards in the media sector
- Support law enforcement and judicial follow-up to investigative/watchdog reporting; provide legal and other forms of assistance to investigative journalists/activists
- Stimulate a culture of zero tolerance to corruption and other forms of crime in society
- Strengthen professional investigative journalism and high-quality reporting at the local level
- Support media modernisation and business plan development to increase financial self-sufficiency
- Develop pilot projects and/or fully fledged mechanisms for establishing a more transparent and reliable audience measurement to attract more advertising investments across different types of media and promote fair competition
- Carry out capacity building actions, including trainings, for journalists and other media professionals, to modernise the set of skills of newsroom (including from a technology angle)
- Carry out capacity building actions, including trainings, for journalists and other media professionals, to make them better positioned to explain and inform audiences about EU/Ukraine integration
Lot 3: Human Rights
- Monitor, document and analyse human rights situation in Ukraine, report human rights violations to raise public awareness, advance rule of law, promote tolerance, equality and diversity, and support transformations
- Provide legal, psychological, informational, and other essential support to survivors of serious human rights violations and breaches of international law
- Organize awareness-raising and advocacy initiatives, including those targeting international audiences, to preserve the truth about war crimes and the impacts of occupation in Ukraine
- Conduct awareness-raising and educational activities to promote greater understanding and respect for human rights among the general public
- Implement capacity-building initiatives to strengthen knowledge and application of human rights standards across diverse audiences
- Support the Government of Ukraine in integrating international human rights standards and best practices into national policies
- Support human rights defenders and activists facing risks or threats in relation to their activities
- Promote and support community-based and grass root initiatives that advance human rights and foster equal participation in local decision-making processes
- Support innovative and tailored approaches to address human rights violations and inequalities
Lot 4: Social Cohesion
- Actions to facilitate and enhance the quality provision of social services to vulnerable groups in Ukraine (IDPs, LGBTQI, children, elderly people, persons with disabilities) such as ensuring their access to education, healthcare etc.
- Actions to bring together employers and employees from vulnerable groups and match the local labour demand with the employees' skills
- Capacity building activities to train IDPs, host communities and relevant authorities on reintegration issues
- Actions providing individual counselling, support groups and mental health services and actions involving the vulnerable groups and host communities in the planning and implementation of reintegration activities
- Actions that promote the sense of national unity and bring together Ukrainian's abroad with citizens within the country
- Tailored actions that facilitate the reintegration of veterans focusing on physical, mental, social and vocational well being
Lot 5: Youth
- Capacity building activities to train young people and on engaging with local IDPs and Veterans and develop peer to peer relations with young IDPs and young Veterans
- Awareness raising activities for the youth and promotion of youth participation in political fora, while enhancing the understanding of the youth political and policy making landscape in Ukraine and in Europe
- Training activities empowering the youth to engage with the EU integration process and help youth organisations to develop inclusive youth work methods encouraging initiatives for co-creation and co-design of projects
- Empower youth and sports organisation to increase the youth engagement with local sport clubs, by supporting youth to participate in the policy and decision-making process of local sport clubs at community level, thus enhancing the autonomy of the sports organisations and the participation levels of youth in sports activities, in line with the national authorities' policy
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Eligibility Criteria
Regions / countries for funding
Moldova (Moldova), Albania (Shqipëria), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Georgia (საქართველო), Iceland (Ísland), Kosovo (Kosova/Kosovë / Косово), Liechtenstein, Montenegro (Црна Гора), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Ukraine (Україна)
eligible entities
International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Public Body (national, regional and local; incl. EGTCs)
Mandatory partnership
Yes
Project Partnership
There are three sets of eligibility criteria, relating to:
the actors:
- The ‘lead applicant’, i.e. the entity submitting the application form;
- if any, its co-applicant(s) (where it is not specified otherwise the lead applicant and its co-applicant(s) are hereinafter jointly referred as ‘applicant(s)’);
- and, if any, affiliated entity(ies) to the lead applicant and/or to a co-applicant(s);
the actions:
- actions for which a grant may be awarded;
the eligible costs or results/conditions:
- where the grant takes the form of reimbursement of costs (totally or partially): the eligible costs, the types of cost that may be taken into account in setting the amount of the grant.
- where the grant takes the form of financing not linked to costs (totally or partially): the eligibility conditions for the results/conditions.
Lead applicant
In order to be eligible for a grant, the lead applicant must:
- be a legal person and
- be non-profit-making and
- be a specific type of organisation such as: non-governmental organisation, and
- be effectively established in Ukraine or a Member State of the European Union or any other eligible countries as stipulated in the basic act (the Ukraine Facility), and
- be directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), not acting as an intermediary, and
- not being in any of the situations listed in Section 2.4. of the practical guide.
The lead applicant must act with co-applicant(s) as specified hereafter.
If awarded the grant contract, the lead applicant will become the beneficiary identified as the coordinator in Annex G (special conditions). The coordinator is the sole interlocutor of the contracting authority. It represents and acts on behalf of any other co-beneficiary (if any) and coordinate the design and implementation of the action.
Co-applicant(s)
The lead applicant must act with at least 2 co-applicants.
- Co-applicants participate in designing and implementing the action, and the costs they incur are eligible in the same way as those incurred by the lead applicant.
- Co-applicants must satisfy the eligibility criteria as applicable to the lead applicant himself.
- Co-applicants must sign the mandate in Annex A.2 Section 5.
If awarded the grant contract, the co-applicant(s) (if any) will become beneficiary(ies) in the action (together with the coordinator)
other eligibility criteria
Financial support to third parties
Under all lots, applicants are required to propose financial support to third parties (subgranting schemes) in order to help achieving the objectives of the action. The budget reserved for financial support to third parties shall at least be 25 % of the overall requested project budget.
The maximum amount of financial support per third party is EUR 60 000 except where achieving the objectives of the actions would otherwise be impossible or overly difficult, in which case this threshold can be exceeded. A threshold below EUR 60 000 can be set if appropriate.
In compliance with the present guidelines and notably of any conditions or restrictions in this Section, the lead applicant should define mandatorily in Section 2.1.1 of Annex a.2 (Grant application form – Full application):
- the overall objectives, the specific objective(s) and the outputs (i.e. the results) to be achieved with the financial support;
- the different types of activities eligible for financial support, on the basis of a fixed list;
- the types of persons or categories of persons which may receive financial support;
- the criteria for selecting these entities and giving the financial support;
- the criteria for determining the exact amount of financial support for each third entity; and
- the maximum amount which may be given.
In all events, the mandatory conditions set above for giving financial support (points (1) to (6)) have to be strictly defined in the grant contract as to avoid any exercise of discretion.
Recipients of financial support cannot be designated in the lists of EU restrictive measures.
Additional information
Topics
Relevance for EU Macro-Region
EUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
project duration
between 30 and 36 months
Additional Information
To apply to this call for proposals organisations must register in PADOR and submit their application in PROSPECT (see section 2.2.2 of the guidelines). The aim of PROSPECT is to increase the efficiency of the management of the call for proposals and to offer a better service to civil society organisations through a new panel of functionalities such as the on-line submission and the possibility to follow up online the status of their application.
Preparation: Information session 9 December 2025, 10:30 Kyiv time, online and user manuals
To help applicants familiarise themselves with the system before the online submission, an information session will be organised on 9 December 2025 10:30 Kyiv time, online. The registration form is accessible at https://us06web.zoom.us/webinar/register/WN_7H1zEe-7QI-Gfek71NW8NQ
Should you be interested in this session, please send an email by 2 December 2025 COB to DELEGATION-UKRAINE-CIVILSOCIETY@eeas.europa.eu, indicating: name, surname, nationality and email address of the persons who are going to participate as well as their organisation (max. two participants per organisation). No costs incurred by the applicants for attending this information session are reimbursable.
All organisations may find more information regarding PROSPECT in the user's manual and the e-learning videos. You may also contact our technical support team via the online support form in PROSPECT.
The overall indicative amount made available under this call for proposals is EUR 17 000 000. The contracting authority reserves the right not to award all available funds.
Indicative allocation of funds by lot:
- Lot 1 Women/ Gender: EUR 5 000 000
- Lot 2 Media: EUR 3 000 000
- Lot 3 Human Rights: EUR 3 000 000
- Lot 3 Social Cohesion: EUR 3 000 000
- Lot 3 Youth: EUR 3 000 000
If the allocation indicated for a specific lot cannot be used due to insufficient quality or number of proposals received, the contracting authority reserves the right to reallocate the remaining funds to (an)other lot(s).
Size of grants
Any grant requested under this call for proposals must fall between the following minimum and maximum amounts:
Lot 1 Women/ Gender
- Minimum amount: EUR 2 000 000
- Maximum amount: EUR 2 500 000
Lot 2 Media
- Minimum amount: EUR 1 000 000
- Maximum amount: EUR 1 500 000
Lot 3 Human Rights:
- Minimum amount: EUR 1 000 000
- Maximum amount: EUR 1 500 000
Lot 4 Social Cohesion
- Minimum amount: EUR 1 000 000
- Maximum amount: EUR 1 500 000
Lot 5 Youth
- Minimum amount: EUR 1 000 000
- Maximum amount: EUR 1 500 000
Any grant requested under this call for proposals must not fall between the following minimum and maximum percentages of total eligible costs of the action:
- Minimum percentage: 51 % of the total eligible costs of the action.
- Maximum percentage: 95 % of the total eligible costs of the action (see also Section 2.1.4).
The balance (i.e. the difference between the total cost of the action and the amount requested from the contracting authority) must be financed from sources other than the general budget of the Union or the European Development Fund.
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